Program Specialist - Administrative Aide II

City of Stockton•Stockton, CA

1d•Onsite

About The Position

Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status. (Classified) The current vacancy exists with the City of Stockton Police Department. The incumbent will work a flexible schedule. Under direction, provides staff assistance in the coordination and control of administrative and field activities of a department; performs research and conducts studies; and performs related duties as assigned. Administrative Aide II is the journey-level class in this series distinguished from Administrative Aide I by the performance of more difficult work, complexity and diversity of assignments.

Requirements

Possession of a Bachelor’s degree from an accredited college or university with major course work in business, public administration or a closely related field.
Extensive administrative experience including public contact may be substituted for education on a year-for-year basis to a maximum of two years.
A minimum of two years of work experience performing the duties of an Administrative Aide I.
Must possess a valid California driver’s license.
Knowledge of Developing, designing, programming, testing, and maintaining customized databases.
Knowledge of Applying principles, practices and techniques of public administration including management, budget, business systems and information systems.
Knowledge of methods of collecting, tabulating and presenting data.
Knowledge of File management processes and procedures.
Knowledge of Business computer user applications, particularly as related to statistical analysis and data management, and work processing.
Skill in Defining and analyzing administrative problems.
Skill in Analyzing and interpreting technical data.
Skill in Researching and writing concise and comprehensive reports.
Skill in Understanding and interpreting procedures, rules and regulations.
Skill in Communicating effectively with fellow employees and the public.
Skill in Collecting, evaluating, and interpreting varied information and data, either in statistical or narrative form.
Skill in Interpreting and applying laws, regulations, policies, and procedures.
Skill in Preparing clear, concise, and complete reports and other written materials.
Skill in Exercising sound independent judgment within established guidelines.
Skill in Establishing and maintaining effective working relationships with those contacted in the course of the work.

Responsibilities

Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
Provides support for incumbent’s own correspondence, reports, forms, and specialized documents.
Performs software/database needs assessment; develops, designs, programs, tests, and maintains customized micro-computer applications; enters and retrieves data and prepares reports using database programs.
Reviews computer-produced reports for accuracy and makes corrections as required.
Reviews reports for possible action on accidents involving City property or employees; obtains reports and information from other City departments; prepares reports and reviews for accuracy and errors and makes recommendations for action.
Conducts special projects and statistical studies.
Confers with claimants, departments, vendors, and other members of the public on matters specifically assigned.
Conducts studies of procedures, policies or equipment utilization; assists in research and analysis on assigned projects.
Assists in resolving administrative technical or claims related problems.
Performs budget preparation or compilation.
Assists in the planning, coordination and operation of a department function; Confers with the public and other City employees, answers correspondence or inquiries and complaints regarding departmental or City policies and procedures.
May provide complex support work.