Administrative Aide I/II

Prince George's County Government • Md 20746, MD

1d • Onsite

About The Position

This is entry level secretarial/administrative type work designed to relieve important official of administrative detail. Good judgment and discretion are essential to the security of confidential information and data. Under close supervision, incumbents perform routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the agencies' programs and projects. Typically, Administrative Aide I's report either to a section head or to an administrative supervisor (generally grade G-21). Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.

Requirements

• High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects.
• One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.
• An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.
• Ability to operate standard office equipment.

Nice To Haves

• Associate degree or some college coursework in business administration, criminal justice, sociology, or a related field.
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Publisher, etc.).
• Experience working in a high-volume environment.
• Ability to schedule client transportation.
• Ability to assist with trainings scheduling, materials and electronic responses.
• Ability to document client encounters in an electronic database.

Responsibilities

• Proofreads and edits material for content, procedural and grammatical accuracy.
• Independently composes routine to moderately complex letters, memos, reports, etc., requiring understanding of issues and concerns.
• Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general, special or technical subjects.
• Types a variety of memos, letters, and reports from rough draft or general verbal instructions; types complex legislation, legal documents, and/or statistical charts and forms requiring original formatting and presentation, utilizing typewriter/data point and/or other automated office equipment.
• Searches files and a variety of other source material as necessary to compile information for meetings, specific projects or research activities, including certain statistical reports.
• Gathers fiscal, budgetary and personnel data and prepares operational/activity reports from same.
• Maintains office accounts, including periodic reports of expenditures; arranges for travel and accommodations, submits forms relating to travel, and performs purchasing function.
• Acts as intermediary for supervisor, maintains frequent contact with public and private executives, and other governmental officials.
• Arranges for meetings or conferences, including space, coordinating time and persons attending and assembles conference background material.
• Attends meetings to take notes or represent supervisor to receive/provide routine information.
• Maintains appointment calendar for supervisor and reminds the supervisor of appointments or other matters that should be called to his/her attention.
• Establishes and maintains complex filing systems; and maintains an adequate supply of office materials and supplies.
• Interviews visitors; answers questions relating to office or department operations; screens visitors, telephone calls and incoming mail; determines which requires the direct attention of the supervisor and which should be referred to other staff members.
• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Benefits

• The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED