Administrative Aide

New York University•New York, NY

3d•$39•Onsite

About The Position

Provide administrative and technical support to the Facilities and Construction Management offices. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Serve as primary contact for staff, customers and vendors in answering questions and resolving concerns.

Requirements

High School Diploma or equivalent
3+ years of experience in an office setting or similar environment.
Experience providing a high level of customer service.
Excellent interpersonal, organizational skills and verbal written communication skills.
Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
Moderate to fast, accurate keyboarding.
Good proofreading and writing skills.

Nice To Haves

2 years office experience with an Associate's degree or 1 year of office experience with a Bachelor's degree.
Proficiency with intermediate to advanced Microsoft Suite (Powerpoint, Word and Excel).
Knowledge of desktop publishing software and Access preferred.

Responsibilities

Provide administrative and technical support to the Facilities and Construction Management offices.
Maintain complex financial and budgetary spreadsheets.
Assist with monitoring budget status.
Reconcile discrepancies in accounts.
Develop financial, procurement, and invoice tracking reports.
Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts.
Serve as primary contact for staff, customers and vendors in answering questions and resolving concerns.