P/T Administrative Aide

City of Deer Park•Deer Park, TX

5d•Hybrid

About The Position

Position performs a variety of administrative and semi-skilled tasks for the Parks & Recreation Department. The position requires some schedule flexibility. Typical duties will include greeting and welcoming guests, directing visitors, answering and screening phone calls, providing basic information, assisting guests with questions and reservations, maintaining the reception area, sorting and distributing mail, maintaining office security, communicating office supply needs, performing clerical duties such as emailing, filing, and photocopying, and assisting with special events.

Requirements

Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree
Texas Drivers’ License

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls on multi-line telephones
Provide basic and accurate information in-person and via phone/email
Assist guests with questions, program information and rental reservations
Ensure reception area including desk is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)
Retrieve, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk
Communicate office supply needs and keep inventory of stock
Perform other clerical receptionist duties such as emailing, filing, photocopying, etc. or even assisting other divisions/departments that need help
Assist with special events