Administrative Program Specialist B

State of Louisiana • Baton Rouge, LA

23h • Onsite

About The Position

The Administrative Program Specialist B serves as the agency’s lead administrator for complex public records requests, subpoena responses, and records management operations. Independently oversees record retention and preservation programs to ensure compliance with legal, regulatory, and agency requirements. An ideal candidate should possess the following competencies: Acting Decisively: The ability to make timely, confident decisions using sound reason. Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change. Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Requirements

• Four years of experience in administrative services; OR Six years of full-time work experience in any field plus one year of experience in administrative services; OR A bachelor's degree plus one year of experience in administrative services; OR An advanced degree.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Nice To Haves

• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Responsibilities

• Administers the agency’s public records request program, including intake, review, coordination, and response preparation.
• Independently manages complex subpoena responses in compliance with legal and regulatory requirements.
• Oversees agency-wide records management operations and retention practices.
• Develops, implements, and monitors record retention and preservation procedures and policies.
• Ensures compliance with applicable public records laws, retention schedules, and agency standards.
• Coordinates with internal staff, legal counsel, and external stakeholders regarding records requests and preservation matters.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed