Temporary Program & Administrative Coordinator

University of California, Irvine • Irvine, CA

1d

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role involves providing day-to-day guidance, leadership, and supervision to undergraduate student staff and student leaders. It also includes assisting with the planning, logistics, on-site management, and post-event assessment data collection for campus initiatives. The coordinator will manage program records, schedule meetings, prepare agendas and minutes, develop resource materials, and handle electronic file organization. A key aspect of the role is partnering across UCI Student Housing and campus departments to communicate program goals and ensure successful initiative delivery.

Requirements

• Previous experience supporting administrative projects/events and direct experience leading, mentoring, or supervising undergraduate students.
• Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Forms) with high organizational capability and confidential data handling.
• Excellent written/verbal interpersonal skills with the adaptability to reprioritize tasks and work occasional evenings or weekends as event needs require.
• Ability to read, write, and follow written and oral instructions in English.
• Must be able to provide proof of work authorization.

Nice To Haves

• Background working within a college/university setting, Student Affairs, Student Housing, or residential education programs.
• Demonstrated experience executing medium- to large-scale events and organizing, collecting, and summarizing program assessment data.
• Familiarity with advanced collaborative workflows in Microsoft SharePoint, OneDrive, and specialized campus administrative systems.

Responsibilities

• Provide day-to-day guidance, leadership, and supervision to undergraduate student staff and student leaders.
• Assist with end-to-end planning, logistics, on-site management, and post-event assessment data collection for campus initiatives.
• Manage program records, schedule meetings, prepare agendas/minutes, develop resource materials, and handle electronic file organization.
• Partner across UCI Student Housing and campus departments to communicate program goals and ensure successful initiative delivery.

Benefits

• medical insurance
• sick and vacation time
• retirement savings plans
• access to a number of discounts and perks
• paid vacation
• holidays
• sick leave

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed