Senior Administrative Coordinator (Temporary)

Regeneron Pharmaceuticals•Sleepy Hollow, WY

1d•$34 - $53•Onsite

About The Position

The Senior Administrative Coordinator is primarily responsible for managing and providing high-level administrative support to the Vice President, Neurology CBU as well as the Sales and Marketing Leads. The interim hiring manager for role this will be the Vice President of New Products. Responsibilities include, but are not limited to, heavy calendar management, coordination of in-house and offsite meetings (sourcing, planning, execution), expense reconciliation, and arranging US and International travel. The coordinator should exercise considerable judgment and initiative with the ability to influence partners and understand key relationships, while ensuring sensitive data is held in strict confidence.

Requirements

Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality.
Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
Increased level of independence, judgment, and basic problem-solving skills.
Comfortable acting as a point person for projects.
Ability to work independently but also collaborate with team members.
Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifts gears comfortably.
Builds effective relationships up, down, and sideways.
Is coachable and open to challenge and development from bosses; gains the trust and support of peers.
Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting.
May be responsible for training new employees on internal systems.

Nice To Haves

Associates or BA preferred
10+ years administrative experience
2 years of (business function) industry experience desirable

Responsibilities

Proactively manage calendars for the VP using a thorough understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and solve problems when scheduling conflicts occur.
Arrange and coordinate heavy travel logistics for VP which may include conference registrations, travel and meeting itineraries, air, hotel, and ground transportation.
Responsible for on and offsite meeting planning, including catering, rooming lists, audio visual requests, and team builders, while ensuring adherence to budgetary guidelines.
Occasional domestic travel may be required in support of the Annual National meeting, Brand Planning meetings, and various department team builders.
Work closely with our external collaborators to coordinate meetings and events.
Demonstrates a working knowledge of company policies, procedures, resources and where to find them.
Implements a highly organized and efficient administrative workflow. Identifies, develops, and/or supports administrative process improvements.
As CBU administrative brand lead, act as a key point of contact for the department while working closely with the other administrative coordinators.
Weekly or bi-weekly touchpoints with VP and key stakeholders to review priorities and important brand activities.
Process and submit purchase requisitions and enter information into the contract management system.
Reconcile expenses for VP as well as expenses incurred for offsite meetings and department purchasing card.
Actively manage customized email distribution lists. Manage and update content on department’s SharePoint site.
Proof, edit and send email field communications on behalf of VP and Marketing Lead.
Any other ad hoc administrative assignments such as ordering birth/bereavement gifts, holiday field and inhouse gifts.