Senior Administrative Coordinator
About The Position
Inova Loudoun Hospital is seeking a dedicated Senior Administrative Coordinator for Surgical Oncology and Medical Unit. This position is for Full-time day shift, 40 hours per week (Monday-Friday). The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments and leadership teams for Surgical Oncology (24-bed unit) and Medical Unit (36-bed unit). Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Requirements
- High School Diploma or equivalent
- 5 years of relevant administrative, office, or healthcare experience
Responsibilities
- Manages calendars, schedules meetings, and coordinates travel arrangements.
- Prepares correspondence, reports, presentations, and meeting materials.
- Maintains organized filing systems and ensures accurate recordkeeping.
- Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
- Assists with onboarding and training of new staff or temporary personnel.
- Coordinates logistics for events, trainings, and internal communications.
- Serves as a point of contact for internal and external stakeholders.
- Drafts and distributes communications on behalf of department leadership.
- Facilitates smooth communication between departments and leadership.
- Assists with data entry, tracking, and reporting for departmental projects.
- Maintains spreadsheets, dashboards, and databases as needed.
- Supports compliance with hospital policies and regulatory requirements.
- Revises and drafts processes and procedures as needed to support efficient and effective department operations.
- Tracks and monitors department budget.
- Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
- May perform additional duties as assigned.
Benefits
- medical, dental and vision coverage
- a robust team member wellness program
- Inova matches the first 5% of eligible contributions
- up to $5,250 per year in education assistance
- up to $10,000 for student loans
- 25 mental health coaching or therapy sessions, per person, per year, at no cost
- paid time off
- paid parental leave
- flexible work schedules
- remote and hybrid career opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
