Senior Administrative Coordinator

University of North Texas System•Dallas, TX

7d•Onsite

About The Position

The Administrative Assistant to the Dean (Senior Administrative Coordinator) serves as the administrative assistant to the Dean at the UNT Dallas College of Law. This position is responsible for providing secretarial, clerical, and administrative support. It is also responsible for ensuring that customer service is provided to College of Law guests and visitors in an effective and efficient manner.

Requirements

Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Nice To Haves

Three years experience working in a higher education setting.
Two years experience working in a law school setting.
Knowledge of (or ability to rapidly assimilate and retain) university operating procedures, organization and policies.
Experience with human resources policies and procedures.
Experience using Peoplesoft query and reporting.
Knowledge of business principles, practices and techniques.
Knowledge of electronic information systems and accounting systems.
Ability to establish and maintain professional working relationships with a variety of internal and external contacts.
Ability to act with considerable initiative and to work independently.
Knowledge of safe working procedures and security measures related to work performed and work supervised.

Responsibilities

Managing travel arrangements and travel vouchers for the Dean of UNT Dallas College of Law.
Assisting the Dean in preparing speeches, reports, and formal responses to official inquiries from internal and external constituencies.
Maintaining complex calendars and scheduling appointments for the Dean.
Briefing the dean on ongoing issues, events, and other activities that impact the College of Law.
Creating and maintaining department filing system.
Monitoring and maintaining adequate levels of office supplies and administrative materials for the Dean.
Coordinating faculty, Deans Cabinet, and administrative staff meetings including preparing agendas and minutes.
Answering or reviewing communications of various types (letters, emails, telephone calls, and fax) and directing them to the appropriate department, faculty or staff for disposition.
Coordinating executive communications, including those requiring a high degree of security and sensitivity.
Responding to public inquiries as well as requests from within the UNT System.
Serving as a backup to other administrative specialists and providing administrative support while positions are vacant.
Assisting with ABA and SACS accreditation visits serving as the point of contact for representatives of those accrediting bodies. Assisting with other special projects as needed.
Performing related duties as assigned.