Senior Administrative Coordinator

WESTWOOD PROFESSIONAL SERVICES INC • Baton Rouge, LA

5d • Onsite

About The Position

Westwood Professional Services, Inc. is seeking an Senior Administrative Coordinator to join our team in our Baton Rouge, LA office. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The Administrative Coordinator is responsible for supporting administrative initiatives and assisting the division's leadership team. The Administrative Coordinator ensures the efficient operation and coordination of administrative functions as directed by the Division Leader.

Requirements

• Detail-oriented and very organized.
• Adapt to ever-changing work environments.
• Ability to communicate effectively with employees at all levels of the organization.
• Handle confidential and non-routine information.
• Proficient in Microsoft Office products.
• Able to work in a fast-paced environment.
• Capacity to independently manage multiple assignments, determine and set job priorities, and work with limited/direct supervision.
• 5+ years of administrative/executive support.
• Requires bachelor’s degree or equivalent job-related experience.

Nice To Haves

• Experience working with C suite staff.

Responsibilities

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives as needed to implement company-wide initiatives, business support activities, data management tasks, data validation activities, and training.
• Communicate division administrative standards and processes to the administration team within the division.
• Provide administrative training to the division administration team.
• Facilitate the flow of financial information from the Division leader to the division leadership team.
• Support division communication and information management platforms.
• Assist in travel accommodations and logistics for the Division Leader and other team members.
• Prepare meeting agendas and take meeting notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts and other business development initiatives as needed.
• Manage calendar (set appointments, coordinate calendars with others.
• Track organizations and events for the executive team.
• Complete Expense Reports.

Benefits

• Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior