Senior Administrative Coordinator

Harvard University • Cambridge, MA

8h • Hybrid

About The Position

The Senior Administrative Coordinator for FAS Human Resources, FAS Finance and FAS Office of Research Administration, provides executive level support to the senior leaders of these units, as part of a shared administrative resource. This role reports to one of the Administrative Managers in Administrative Operations.

Requirements

• Minimum of five years of related experience supporting a senior leader with demonstrated progressive office administration skills.
• Education beyond high school may count toward experience.

Nice To Haves

• Bachelor’s degree is strongly preferred.
• Experience supporting at the executive level preferred
• Strong organizational skills and attention to detail.
• Strong communication and relationship management skills.
• High level of discretion and diplomacy in handling sensitive and confidential information.
• Advanced administrative and operational coordination skills.

Responsibilities

• Manage complex calendars and scheduling for the senior leaders of these units.
• Manage individual and shared departmental inboxes.
• Coordinate meetings including room reservations, logistics, and preparation of meeting materials.
• Manage expense reimbursement and travel arrangements.
• Partner with Administrative Manager on engagement and stewardship activities.
• Provide local onboarding support for senior leadership.
• Provide backup support for the administrative pool.
• Manage office supply purchasing and inventory.
• Manage files including SharePoint sites.
• Manage equipment and computer inventory.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED