Temporary Administrative Coordinator

Cornell University•Ithaca, MI

4d•$26 - $29•Hybrid

About The Position

Cornell Research & Innovation has an immediate opening for an administrative coordinator with the Administration for Research Centers (ARC) group. This is a full-time temporary position with benefits and an expected appointment term of 12 months. The position will provide high-level administrative support to research centers and projects within an assigned portfolio. In this role, the coordinator partners with directors and managers to support daily operations, program management, and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC.

Requirements

Associate's degree with 2–4 years of administrative or office experience, or an equivalent combination of education and experience.
Proficiency with Microsoft Office Suite, particularly Word and Excel, and the ability to quickly learn new software, systems, and administrative processes.
Strong ability to work independently while contributing effectively as part of a collaborative team.
Excellent organizational, time management, and multitasking skills with exceptional attention to detail.
Strong written, verbal, and interpersonal communication skills.
Positive, proactive, and customer-service-oriented approach to work.
Ability to adapt to changing priorities, policies, and procedures in a fast-paced environment.
Experience modeling values that support inclusion, belonging, and wellbeing.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Nice To Haves

Experience with Cornell Travel and Procurement systems preferred: Concur, IWantDocs, and Eshop.

Responsibilities

Serve as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems.
Act as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.
Provide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations.
Coordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes.
Arrange domestic and international travel, prepare itineraries, and process travel reimbursements.
Manage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems.
Maintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting.
Support grant proposal preparation by organizing application materials and maintaining grant records.
Coordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics.