Professional Development & Alumni Coordinator- 3706266

AMS Staffing•New York City, NY

13h•Hybrid

About The Position

The Professional Development & Alumni Coordinator provides daily support to the Senior Professional Development & Alumni Manager, with primary responsibility for the alumni relations program. The Coordinator also manages logistics for client education programs and supports training programs and administration for the Professional Development department. The role is based in New York City and follows a hybrid schedule of four days onsite and one day remote.

Requirements

Bachelor’s degree required.
Excellent communication skills, including writing, editing, formatting, proofreading and presentation.
Ability to work independently and collaboratively and engage confidently with individuals at all levels of the organization.
Ability to manage multiple projects in a fast-paced environment with shifting priorities, time-sensitive deadlines and confidential matters.
Strong organization, attention to detail and project management skills.
Proactive, resourceful, client service-oriented mindset and commitment to team success.
Familiarity with AI tools and willingness to learn new technologies, including applying AI in day-to-day work.
Strong analytical skills.
Advanced knowledge of Microsoft Office Suite, including Excel, Outlook and iManage; mail merge is a plus.
Proficiency with Adobe Acrobat, Zoom, Teams and other relevant platforms.

Nice To Haves

Two to four years of relevant experience in professional development, alumni relations or administration in a law firm or similar professional environment.
Experience in marketing communications, events, training and development, legal personnel, recruitment or other talent management.
Knowledge of CLE rules.
Experience with InterAction, Umbraco, intranet systems or CE Manager.
Mail merge experience.

Responsibilities

Manage the Alumni Welcome Program from departure notice through onboarding, including tracking attorney departures and coordinating outreach and meetings with departing attorneys.
Maintain alumni records in InterAction, including updating profiles from alumni questionnaires and applying status designations that determine Alumni Portal access and data export inclusion.
Manage CareerConnect, the firm’s online job board, including sourcing job leads, coordinating referrals, verifying listings, handling access requests and tracking metrics.
Administer the Alumni Portal by approving access, inviting alumni, resolving login issues, synchronizing portal and InterAction information, and overseeing portal functionality and content.
Manage the Alumni Inbox, respond to alumni requests and route requests to appropriate teams.
Coordinate alumni access to the Alumni CLE Learning Portal with the Practice Innovation team.
Support alumni events through planning, invitations, logistics and onsite coordination.
Assist with the Paul, Weiss Cares initiative, including communications with outside organizations and logistics for firm-sponsored community events and volunteer participation.
Assist with scheduling and executing internal and external meetings, video and print interview features, and related activities.
Manage pre-program logistics for client education programs, including CLE compliance documents, materials, jurisdictional requirements, communications and task lists.
Manage post-program logistics for client education programs, including CLE certificates, evaluation surveys, agendas, materials, credit applications and follow-up with CLE boards.
Oversee execution of client education programs, including audiovisual needs, room setup, catering and event materials, coordinating with Operations teams for onsite and offsite programs.
Maintain a master menu of client program topics and materials, respond to program inquiries, and provide CLE credit options in coordination with third-party vendors.
Lead weekly update meetings and maintain audit-ready records of client education programs.
Prepare weekly, monthly and annual reports for the Senior Professional Development & Alumni Manager, Directors and Chief.
Work with Marketing and Graphics on consistent branding and maintain precedent communications, forms and program materials.
Collaborate with the CLE Compliance Specialist on annual reporting for New York and California CLE accreditation boards and respond to board inquiries.
Coordinate logistics for assigned practice group and summer associate training programs, including invitations, reminders, materials, conference rooms, catering and presenter support.
Draft CLE compliance documents for internal trainings, including sign-in sheets, affirmation forms and timed agendas.
Assist with department conference planning, logistics and recordkeeping; attend and monitor live and remote training programs.
Maintain the firm’s compliance training database by promptly entering attorney CLE credit information.
Maintain the Professional Development department calendar, practice group training calendars, attendance trackers and resource centers.
Help answer attorney questions about training and development resources.
Support non-client Professional Development conferences, programs, ad hoc projects and events, and provide general backup for department administration, programs and events.