Production & Finance Coordinator

Vontas•Cedar Rapids, IA

23d

About The Position

The Production & Finance Coordinator supports the daily operations of a manufacturing facility and assists both the Production Operations and Finance teams. The role handles production-related quality, calibration, inventory, and RMA tasks, along with finance support such as invoice processing, expense-report documentation, timecard follow-up, and month-end accounts payable accrual work. The position involves coordinating with suppliers, clients, and internal production, engineering, quality, and finance personnel.

Requirements

High school diploma or equivalent.
Manufacturing, electronics, or assembly experience.
Basic computer skills; basic computer literacy and navigation skills.
Ability to read and follow work instructions, diagrams, drawings, and bills of materials (BOMs).
Ability to identify defects, discrepancies, or configuration errors.
Knowledge of quality standards and manufacturing procedures.
Strong task management skills and ability to work efficiently in a fast-paced environment.
Ability to adapt to changing workloads and cross-training opportunities.
Ability to work effectively with production operators, engineers, quality personnel, and supervisors.
Self-motivation and ability to work with minimal supervision.

Nice To Haves

Microsoft Office and ERP systems experience.
Familiarity with electronic components and quality processes.
Lean manufacturing or continuous improvement experience.

Responsibilities

Process Non-Conforming Material Tags (NMTs) and send them to suppliers; process returned NMTs for testing and closeout.
Schedule onsite calibrations for production tools, complete calibration requests and shipping forms, handle tool calibration, and maintain calibration reports.
Request quotes for production-floor supplies.
Issue Return Material Authorizations (RMAs) for Zendesk cases in SBM and send RMA estimates to clients.
Create quarterly non-stock inventory report updates.
Perform first- and second-level RMA audit backups.
Conduct OEM inspections for the warehouse and provide backup cable inspections.
Collect incoming mail for Finance, open and scan it, and email it to the appropriate recipients.
Save accounts payable invoices received by email to the network drive and retrieve invoices from online vendor websites when they are not emailed.
Review OpenAir expense reports on the Amex website to verify receipts are attached and the correct projects are used.
Upload receipts to the Amex website for the Finance department purchasing card.
Forward emails with non-PO invoices for approval and send approval reminders.
Follow up with employees who have not submitted timecards and managers who have not approved them by the deadline.
Help prepare the month-end AP accrual by manually reviewing invoices not processed during the month.
Review vendor outstanding statements to ensure invoices have been processed.