Production Coordinator

TKO•Stamford, CT

6d•Onsite

About The Position

Join IMG as a Production Coordinator and play a key role in delivering content for the Women’s World Cup 2027. This is a fantastic opportunity to be at the heart of a fast-paced, high-profile sports production, working across planning, logistics, and shoots alongside an experienced production team. You’ll gain hands-on experience across the full production process, from coordinating crews and managing budgets to supporting on-site shoots — all while working on one of the biggest global sporting events. If you’re organised, proactive, and excited by sport, this is your chance to be part of something truly special.

Requirements

Proven experience in a Production Coordinator role, ideally with international experience across a range of projects, including live OBs and/or remote production operations.
Strong ability to support cost management of production budgets, working closely with Production Managers and Finance teams.
Knowledge of production and post‑production technologies and workflows.
Understanding and practical experience of archive and music clearance processes.
Knowledge of production insurance and health and safety requirements.
Experience working directly with clients and on‑screen talent.
Excellent written and verbal communication skills, with strong organisational capability.
Confidence in managing large crew teams during pre‑production and event time.
Experience working with international teams and stakeholders where English is not a first language (essential).

Nice To Haves

Multi‑language skills (desirable).

Responsibilities

Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
Organise shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
Liaise with third‑party suppliers and process invoices as required.
Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
Troubleshoot and respond to ad‑hoc production queries and duties in conjunction with the Production Manager.
Complete post‑production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
Maintain effective working relationships with internal facility providers and external suppliers.
Assist with the creation and distribution of production documentation, including call sheets and studio information.
Champion IMG’s Diversity, Equity, and Inclusion initiatives and actively support the organisation’s mental health programmes.
Assist in implementing all health and safety procedures, including risk assessments.
Work closely with colleagues across pre‑production, production, and post‑production to support IMG’s GreenToScreen sustainability goals and reduce the production’s carbon footprint wherever possible.
Carry out other duties within the scope and purpose of the role as required.