Production Coordinator

Kodify•Los Angeles, CA

2d•Onsite

About The Position

Kodify is seeking an experienced, highly organized Production Coordinator to support day-to-day production operations, special projects, and workflow within the production office. Reporting to the Senior Line Producer, this role serves as a central communication hub between departments and manages logistics, paperwork, schedules, and resources from pre-production through delivery. The Production Coordinator works closely with the Senior Line Producer and production teams to communicate updates about plans, schedules, budgets, and changes, helping ensure alignment and smooth execution. The role also oversees the workflow of full-time Production Assistants, maintains production management software, and supports onboarding and training for new department hires. The position is on-site in Los Angeles, California.

Requirements

3–5 years of relevant TV/film production experience.
Robust project management skills and proficiency with production, scheduling, and budgeting tools, such as G-Suite, Smartsheet, AirTable, and Studio Binder.
Strong knowledge of production workflows, scheduling, and budgeting.
Excellent communication, organizational, and writing skills, with the ability to multitask and meet deadlines in a fast-paced environment.
Strong critical-thinking skills.
Confident interpersonal skills.
Proactive problem solver with a positive, adaptable attitude.
Ability to maintain confidentiality and professionalism at all times.

Nice To Haves

Intermediate knowledge of production equipment and talent wrangling.

Responsibilities

Serve as the primary liaison for production operations between the Senior Line Producer, Production Manager, and production departments.
Book and manage crew schedules.
Approve crew invoices.
Oversee full-time Production Assistants’ schedules, communications, and workflow.
Provide administrative support, including scheduling meetings and distributing call sheets, schedules, COIs, crew paperwork, and talent paperwork.
Coordinate with the Senior Line Producer on crew allocation, production budget tracking, and cost reporting.
Assist with talent coordination, including testing, payments, call sheets, script distribution, and paperwork.
Manage production software, calendars, and spreadsheets, and distribute reference materials such as scripts.
Maintain receipts, reconcile credit card logs, and assist with departmental purchasing.
Work with the Location Coordinator on shoot locations, including attending scouts, facilitating contracts and insurance, and overseeing load-in and load-out logistics.
Liaise with vendors and suppliers for equipment rentals, catering, and other logistical needs.
Support the Senior Line Producer and Production Manager on set when needed.
Assist in onboarding and training new production department hires.
Anticipate operational needs, troubleshoot issues, and maintain positive crew relations.