Production Coordinator

Smith Douglas Homes•Charlotte, NC

10d

About The Position

The Production Coordinator provides administrative support to the Trade Relations Manager and Construction team. The role handles purchase order and variance purchase order processing, construction schedule updates, vendor and Construction Manager assignments, trade partner inquiries, permit paperwork, and support for Sales and Product Development. The coordinator works with construction leadership, Construction Managers, and Trade Partners and uses SMART, the company’s proprietary software.

Requirements

High school diploma.
At least 2 years of office and computer experience.
Office equipment skills.
Computer skills, including Microsoft Office, Excel, and internet use.

Nice To Haves

A 2- to 4-year college degree.
Experience in the homebuilding industry.

Responsibilities

Enter Variance Purchase Orders (VPOs) into SMART as directed.
Build relationships with Construction Managers and Trade Partners.
Perform due diligence before issuing VPOs, including reading plans to determine their cause and need.
Ask necessary questions when processing VPOs and communicate with the VP of Construction and Area Construction Managers as needed.
Convert invoices into VPOs in SMART as directed.
Research Purchase Orders (POs) as needed.
Process schedule delays in the system and maintain familiarity with the construction schedule and its structure.
Generate Plan Change Requests (PCRs) with proper documentation for the Product Development department.
Enter job-specific vendor reassignments in SMART.
Maintain the correct Construction Manager for each community in SMART and process Construction Manager reassignments.
Maintain the holiday table in SMART for scheduling.
Research PO and payment issues reported by Trade Partners.
Release purchase orders daily according to schedule and generate an error report.
Release non-scheduled purchase orders as needed.
Complete tasks assigned by the VP of Construction.
Provide selection and purchase order information to Trades and Construction Managers.
Execute the slot schedule and starts with input from the VP of Construction.
Complete permit paperwork for municipalities.
Assist the Sales Department with contracts and approvals.