Production Coordinator

Saint Francis Health System

12d•Onsite

About The Position

The Production Coordinator schedules rooms, resources, and support for Saint Francis Health System educational and meeting activities, helping meet program needs. The role also maintains office supplies, equipment, and material inventory to support educational activities. This position works Monday through Friday, generally from 8:00 a.m. to 4:30 p.m.; the start time may vary based on department needs. Weekends and holidays are not required. The role is in the Department of Education at the Yale Campus in Tulsa, Oklahoma.

Requirements

High school diploma or GED.
1–2 years of related experience.
PC skills, including correspondence and data entry, and familiarity with Microsoft Office applications.
Effective interpersonal, written, and oral communication skills to work within a team, interact with the public, and express facts clearly and concisely.
Ability to organize and prioritize work to complete assigned projects on time.

Responsibilities

Schedule and coordinate meeting, class, and event requests using the event scheduling application.
Prepare and distribute reports related to scheduled activities.
Follow up on special requests with the department director.
Provide receptionist and related services using effective, courteous communication.
Assist employees, visitors, guests, and other internal and external customers.
Answer phones and receive and transmit messages accurately and promptly.
Prepare correspondence, meeting minutes, reports, and spreadsheets.
Maintain department contracts and related records.
Perform timekeeping responsibilities.
Maintain a clean and orderly office environment, supplies, inventories, and office equipment.
Support projects, including preparing information for budgeting and reports, event registration, and other assigned activities.