Production Coordinator

CoSA VFX•Los Angeles, CA

9d•$25 - $38•Remote

About The Position

CoSA VFX is seeking a seasoned Production Coordinator to support a slate of episodic and feature projects in a fast-paced, highly collaborative remote production environment. The role involves coordinating client ingest and deliveries, documenting daily sessions and client meetings, preparing bid documents, supporting communication among clients and project stakeholders, and keeping shot tracking assignments up to date. The coordinator will also manage and mentor production assistants and interns. Successful candidates are highly organized, proactive, communicative, and able to maintain a calm, engaged manner while managing client needs and production priorities.

Requirements

Seasoned production coordination experience.
Excellent client relations skills, including the ability to clarify requests and obtain actionable feedback.
Ability to manage multiple client requests and prioritize based on urgency and importance.
Ability to communicate calmly and project an engaged tone with clients.
Demonstrated ability to work face-to-face with artists and clients and collaborate with production staff.
Strong organizational skills and consistency in carrying out high-volume tasks.
Comfort monitoring heavy email traffic.
Thorough understanding of the VFX production process and tools.
Proficiency with ShotGrid and Microsoft Office, particularly Excel and Word, and strong general computer fluency.
Proven ability to create detailed, comprehensive notes during dailies and client meetings.
Hands-on experience with file transfer technologies such as Aspera and Media Shuttle.
Ability to communicate quickly and succinctly in person, by email, and by telephone.
Ability to express urgency without seeming abrasive or flustered.
Excellent grammar, spelling, and general written communication skills.
Proactive attitude and sense of humor.

Responsibilities

Take notes during daily sessions and client meetings.
Coordinate and execute client ingest and deliveries.
Create bid documents from established templates.
Manage and mentor production assistants and interns.
Address verbal and written questions from clients, producers, and other stakeholders.
Review shot tracking assignments and ensure their statuses are up to date.
Distill client requests and extract clear, concise feedback from stakeholders to move projects forward.
Manage multiple client requests and assess their urgency and importance.
Collaborate with artists, clients, and other production staff working on the same projects.
Identify the appropriate team members to consult for answers and approvals.
Monitor heavy email traffic and carry out high-volume tasks consistently.
Oversee execution of client deliveries of temporary and final materials.
Anticipate and proactively address production issues.
Communicate information quickly and succinctly in person, by email, and by telephone.