Production Coordinator

Hearst • New York, NY

5d • $50,000 - $60,000 • Hybrid

About The Position

The Production Coordinator supports Production Managers, Producers, Creatives, and production teams across pre-production, production, and post-production. The role helps keep production operations organized by maintaining schedules and project documentation, coordinating people and logistics, assisting with paperwork, and supporting shoot days. The coordinator tracks questions, approvals, changes, and next steps, flags potential issues to the appropriate producer or manager, and contributes to a thoughtful, organized, collaborative production culture.

Requirements

• 1–3 years of experience in production, project coordination, agency, publishing, digital media, branded content, events, or a related field; relevant internships and assistant experience are welcome.
• Strong organizational skills and close attention to detail.
• Clear, professional written and verbal communication skills.
• Comfort with schedules, spreadsheets, shared documents, calendars, and project-management tools.
• A proactive, solutions-oriented mindset and the ability to manage multiple priorities.
• Willingness to work occasional early mornings, evenings, travel days, or shoot days as production requires.
• Interest in branded storytelling, video, photography, social content, and behind-the-scenes production work.
• Collaborative and adaptable, and comfortable learning in a fast-paced, highly collaborative environment.

Responsibilities

• Support Production Managers, Producers, Creatives, and production teams across pre-production, production, and post-production.
• Maintain production schedules, calendars, contact sheets, call sheets, status trackers, and shared project files.
• Help coordinate crew, vendors, freelancers, talent, locations, travel, transportation, catering, props, equipment, and other production details.
• Assist with production paperwork, including releases, permits, insurance certificates, purchase orders, invoices, and payments.
• Prepare agendas, notes, status updates, and follow-ups so teams have the information they need to make decisions and keep moving.
• Support shoot days with check-in, runs, production errands, craft services, set and location coordination, and real-time updates.
• Track open questions, approvals, changes, and next steps, flagging potential issues early to the appropriate producer or manager.
• Contribute to a thoughtful, organized, and collaborative production culture.

Benefits

• Access to innovative training programs, immersive workshops, and exclusive industry events.
• Hybrid work flexibility.
• Employee Resource Groups.
• Medical, dental, and vision insurance from Day 1.
• 401(k) plan with a company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed