Production Coordinator Associate

USP•Rockville, MD

12d

About The Position

The Associate Production Coordinator supports the planning, coordination, and execution of publication production activities for USP print and digital products. Working with Production Coordinators and cross-functional stakeholders, the role helps deliver high-quality publications on schedule by maintaining production schedules, monitoring workflows, coordinating resources, and supporting process improvements. The position contributes to efficient, accurate, and compliant production processes in a fast-paced publishing environment. The role supports USP’s mission to advance scientific rigor and public health standards and works with editorial, scientific, digital publishing, and external vendor teams. It also assists with production tools and systems, vendor and purchasing administration, and operational continuity for assigned publications. This is an individual-contributor role with no supervisory responsibilities.

Requirements

Bachelor’s degree in Communications, Publishing, English, Information Management, or a related field, or an equivalent combination of education and experience.
One to three years of experience in publication production, project coordination, content management, or a related operational role.
Demonstrated understanding of USP’s mission and commitment to excellence through inclusive and equitable behaviors and practices.
Ability to quickly build credibility with stakeholders.

Nice To Haves

Proficiency in Microsoft Office applications, including Word, email, Teams, and spreadsheets, and Adobe Acrobat.
Experience with content management or project management systems such as MS Project, SharePoint, or JIRA.
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities while maintaining strong attention to detail.
Experience with digital publishing, XML, or structured content environments.

Responsibilities

Support Production Coordinators in managing publication production workflows to deliver high-quality print and digital products on time.
Maintain and update production schedules, project tracking tools, and workflow management systems; provide status updates and project reports.
Coordinate routing of content, files, proofs, and other production materials through established workflows, ensuring deadlines and quality standards are met.
Collaborate with editorial, scientific, digital publishing, and external vendor teams to facilitate communication and resolve routine production issues.
Review production deliverables, corrections, and metadata for accuracy and completeness, helping identify and resolve discrepancies before publication.
Support administration and optimization of production tools, content management systems, and workflow technologies, and identify process-improvement opportunities.
Assist with vendor coordination, purchase orders, documentation, and other production-related administrative activities.
Serve as a secondary point of contact for assigned publications and production activities, provide operational support and continuity as needed, and perform other related duties as assigned.