Production Housing Administrative Assistant

Wiehler Mechanical•Calgary, AB

12d•Onsite

About The Position

Wiehler Mechanical Ltd. is seeking a reliable and organized full-time Production Administrative Assistant to join their team. The ideal candidate will enjoy and thrive in a fast-paced environment, while providing administrative support to the plumbing and HVAC departments, and ensuring smooth operation of daily tasks and efficient communication between internal and external stakeholders. From answering incoming calls and emails to creating and maintaining job files, your day will be a dynamic mix of responsibilities. You'll play a crucial role in obtaining city permits, communicating with vendors and contractors, and ensuring our database and spreadsheets are up-to-date. Your attention to detail and organizational skills will contribute to the efficiency and success of our production department.

Requirements

3+ years of administrative experience
1+ years of plumbing or HVAC administration experience
Basic knowledge of the plumbing/HVAC industry
Proficiency with Microsoft applications, including Excel, Outlook, and Word
Strong attention to detail
Great organizational abilities
Experience with WhatsApp Messenger

Responsibilities

Provide administrative support to the plumbing & HVAC department, including but not limited to answering phones, responding to emails, and handling correspondence.
Maintain and update records, databases, and filing systems related to projects, clients, and inventory.
Create and maintain job files including invoicing and creating POs.
Obtain city permits.
Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
Communicate effectively with clients to address inquiries, schedule appointments, and follow up on service requests.
Handle large volumes of data entry with high level of accuracy.