Production Administrative Assistant

Metals USA•Seekonk, MA

6d•Onsite

About The Position

Metals USA is seeking a Production Administrative Assistant in Seekonk, MA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries. The Production Administrative Assistant is responsible for receiving incoming shipments and performing administrative or clerical duties with minimal variation and requires moderate skill level.

Requirements

High School Graduate or Equivalent
Prior clerical experience in a heavy industrial environment preferred
Ability to communicate both oral & written effectively with both internal and external customers
Must have strong, demonstrated sustained working abilities in a fast paced production area
Ability to adapt quickly to change and work under tight deadlines
Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
Good analytical & organizational skills, able to make sound decisions utilizing the data at hand
Must have mechanical aptitude and good math skills
Ability to demonstrate professionalism & diplomacy to include telephone etiquette
Demonstrates strong customer service, exercises diplomacy and maintains the highest level of confidentiality
Computer Literacy: Microsoft Office Software (Word, Access, Excel) and ERP
Knowledge of operating standard office machines and telephone system.

Responsibilities

Receives incoming shipments of material and revises the receiving log.
Examines documents for discrepancies in quantity and description, and reports problems to management in a timely manner.
Delivers incoming shipments and paperwork to the appropriate departments.
Completes production paperwork, follows shop system data collection procedures and follows inspection procedures on a daily basis.
Resolves receiving work order and billing discrepancies in coordination with sales, purchasing and quality, and responds to inquiries on any material received.
Processes returned purchased items that are not acceptable or do not meet specifications.
Maintains electronic and hard copy filing system.
Processes shipping and receiving documents and runs basic reports as required.
Works independently performing data entry, copying, and faxing, scanning and general clerical duties.
Assists in resolving any administrative problems in the production department.
Regular and predictable attendance is required to perform the duties of a production administrative assistant.
Adheres to established company policies and procedures paying special attention to safety regulations.
Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
Performs other related duties as assigned.