Production Administrative Assistant

Kimley-Horn•Greenwood Village, CO

1d•$55,000 - $65,000•Onsite

About The Position

Kimley-Horn is looking for a Production Assistant to join their team in Denver, Colorado. This role is not remote. The Production Assistant will support various administrative and production tasks to ensure smooth office operations and client service.

Requirements

4+ years in a corporate/professional environment in an Administrative role
Strong verbal and written communication skills (grammar/proofreading)
Strong proficiency in MS Office Suite
Professional, organized, client-oriented, and deadline driven
Proven ability to maintain confidentiality
Able to anticipate needs and manage competing priorities
Positive team player with commitment to quality
Self-starter who can thrive in an environment where leaders often travel off site serving clients

Nice To Haves

Contract management and billing experience preferred
Graphics and PowerPoint skills preferred

Responsibilities

Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
Assist with producing plans, project manuals, and reports
Copying, printing, binding, filing, and scanning documents
Compile meeting agendas, minutes, and other miscellaneous documents
Proactively manage Outlook calendars (meetings/call scheduling)
Book travel arrangements and manage expense reports
Support the office’s monthly invoicing activities
Partner with other administrative staff and firm leaders
Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
Order supplies
Maintain and upkeep production rooms, supply rooms, and common areas
Assist with event planning and coordination
Run occasional errands