Producer & Executive Coordinator
About The Position
The Producer and Executive Coordinator helps the founder and CEO get in front of relevant audiences and keeps his professional and personal logistics running. The role is primarily focused on producing: pitching the founder for conference stages, podcasts, and media; securing guests for the M&A Science podcast; and running live podcast recordings and events in the Boston office. The position also manages the CEO’s calendar across Chicago and Boston, travel, personal appointments, and time for deep work. It provides daily support for the Boston office, including the espresso machine, packages, and supplies. The role works alongside the company’s AI tools, handling phone calls, relationships, and in-person event work. Media and events take priority when responsibilities conflict.
Requirements
- 2–4 years of experience in booking, PR, event production, talent relations, or executive support.
- Experience persuading a busy person to accept an opportunity when they are not obligated to do so.
- Ability to follow up repeatedly without becoming annoying and to track every communication thread.
- Ability to write short, clear pitches that get replies.
- Experience running events or shoots involving guests, vendors, and a run of show.
- Ability to handle private details with discretion.
- Daily use of AI tools and interest in improving at using them.
- Permanent authorization to work in the United States without requiring current or future employment sponsorship.
Nice To Haves
- Experience booking podcast guests or speakers.
- Contacts in conferences, business media, or the M&A world.
- Experience working at a startup or on a small team where responsibilities span multiple areas.
Responsibilities
- Pitch the founder to conferences, podcasts, and media, and pitch live M&A Science podcast segments to event organizers.
- Build the founder’s speaking calendar 6–9 months in advance.
- Research and secure hard-to-get M&A Science podcast guests, shape pitches with the founder, and follow up until receiving a yes or a clear no.
- Run live podcast recordings, Boston office events, and customer visit days end to end, including invitations, venue, catering, run of show, and follow-up.
- Manage the founder’s calendar across Chicago and Boston, book travel, schedule personal appointments, and protect time for deep work.
- Provide daily Boston office support, including maintaining the espresso machine, handling packages, and managing supply inventory.
- Track outreach threads and consistently follow up with prospective guests and media or event contacts.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
