Procurement Specialist - Arlington Administration

The People Concern • Los Angeles, CA

5d • $24 - $29 • Onsite

About The Position

The Procurement Specialist is responsible for managing ergonomic requests and in-kind donations across the agency, including procure, track, store, and distribute goods to programs and clients. This role serves as a liaison between donors, community partners, programs, and clients to ensure purchased and donated resources are utilized effectively and aligned with the organization’s mission. The ideal candidate will demonstrate strong attention to detail, resourcefulness, and problem-solving abilities. Additionally, the Procurement Specialist ensures that all purchases and in-kind donations are carried out in an ethical, responsible, and coordinated manner, in alignment with the organization’s established policies and procedures.

Requirements

• A high school diploma, GED, or equivalent is required.
• Experience working in homeless services and non-profit organizations
• Must possess a valid driver’s license and be able to operate a vehicle for donation pick up and drop offs
• Must have reliable transportation
• Experience in developing systems to organize resources and achieve successful logistical outcomes
• Strong administrative skills with significant attention to detail
• Computer skills with proficiency in Microsoft Office software (Word and Excel)
• A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once
• Possess excellent verbal and written communication skills, interpersonal skills, and ability to work both individually and as part of a team
• Possess problem solving and conflict resolution skills and exercises professional judgment
• Ability to lift and carry up to 50 pounds
• Flexible, adaptable, and capable of working in a fast paced, professional environment
• Must maintain and execute confidential information using HIPAA standards

Nice To Haves

• A bachelor’s degree is preferred, or an equivalent combination of education and relevant work experience that meets these requirements
• In-Kind donations management experience
• Bachelors degree in business administration, health, or human services.

Responsibilities

• Receive, inventory, track, and distribute in-kind donations and office furniture while maintaining accurate records and inventory controls.
• Write and send thank you letters for in-kind donors
• Collaborate with programming and administrative staff to identify, assess, and prioritize in-kind donation and ergonomic needs across the agency.
• Build and maintain positive relationships with donors, community partners, vendors, donation drive organizers, and agency staff through professional communication and engagement.
• Coordinate the equitable distribution of goods and resources to agency programs and departments to maximize utilization and impact.
• Maintain and promote a comprehensive inventory of internal and external resources available to support clients and agency operations.
• Partner with the Lead Procurement Specialist to identify and coordinate eligible funding sources and resources for program participants.
• Serve as a liaison between leadership, staff, vendors, contractors, and community partners to facilitate communication and support operational needs.
• Assist with the loading, unloading, transportation, and storage of donated goods and supplies. Regularly lift and carry items weighing 20–30 pounds and occasionally up to 50 pounds.
• Verify donations against program requirements, deliverables, and donor specifications; accurately label, organize, and track inventory.
• Participate in contract management and cross-functional meetings to identify department needs and support client-related resource allocation.
• Prepare reports and maintain documentation related to donation activity, inventory levels, distribution metrics, and resource utilization.
• Ensure compliance with agency policies, donor requirements, and applicable regulations regarding donated goods and resources.
• Perform other duties and special projects as assigned.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement Planning (403b) & Matching
• Paid Holidays
• Paid Vacation Days
• Paid Sick Days
• Employee Assistance Plans (EAP)
• TELUS Health
• Flexible Spending Account (FSA)
• Basic Life / Accidental Death & Dismemberment (AD&D)
• Voluntary Short- and Long-Term Disability
• Voluntary Pet Insurance
• Corporate Discounts: Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
• The People Concern University & Certificates

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED