Procurement Shared Services Supervisor - SoM, Integrated Resources

University of Washington•Seattle, WA

1d•Onsite

About The Position

The Integrated Resources - Financial Operations team at the University of Washington (UW) School of Medicine (SoM) has an opportunity for a Procurement Shared Services Supervisor. This team was established in June 2023 with the launch of Workday Finance to centralize finance functions for enhanced efficiency, compliance, and streamlined operations. The mission is to standardize financial processes, ensure compliance, drive efficiency and effectiveness, and deliver high-quality, reliable financial services to support SoM’s mission. The Procurement pod handles procurement-related transactions, including monitoring outstanding invoices and credit holds, and performs compliance reviews. The Shared Services Supervisor will oversee Analysts and Specialists, provide mentorship, ensure operational excellence, and promote compliance with University, State, and Federal financial requirements, playing a key role in optimizing processes and service delivery.

Requirements

Bachelor’s Degree and two years of work experience in fiscal, accounting, or payroll operations.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Nice To Haves

Experience with University of Washington financial systems, policies, and procedures.
Demonstrated ability to lead a high-performing team in a fast-paced, high-volume environment.
Strong analytical skills and experience interpreting complex regulations.
Proven track record of implementing process improvements in financial operations.
Excellent communication skills, with the ability to explain compliance and transactional information to a variety of audiences.

Responsibilities

Directly supervise Analysts and Specialists, including hiring, training, workload assignment, performance evaluation, and development and monitoring of key performance indicators.
Ensure Analysts and Specialists maintain expertise in compliance policies, workflow processes, and system functionality by leading team trainings.
Manage daily oversight of financial transaction processing, ensuring accuracy, timeliness, and compliance with policies.
Coordinate schedules, assignments, and priorities to meet service delivery metrics.
Act as the primary escalation contact for non-routine transactions.
Evaluate escalations for accuracy, compliance with policies, and potential risks.
Provide training and education to departments on procedural requirements and relevant policies.
Collaborate with Manager and Director to prepare for audits.
Interpret complex University, State, and Federal financial regulations for staff and departments and maintain expertise in assigned functional area.
Participate in SoM-wide trainings by contributing subject matter expertise in functional area.
Oversee improvement initiatives to optimize transaction processes and enhance service delivery within the team.
Collaborate with Directors, Pod Managers, and Partnership Team to align shared services operations with institutional financial goals.
Identify trends in transaction errors or process breakdowns and develop solutions to reduce recurrence.
Lead the implementation of updated SOPs, workflows, and documentation templates.