Procurement Governance Coordinator

IREN•Fort Worth, TX

4d•Hybrid

About The Position

The Procurement Governance Coordinator owns the coordination, tracking, and governance processes that support procurement proposal reviews, stakeholder approvals, document control, and procurement request visibility across the organization. This role is responsible for managing the proposal review process from intake through review, signoff, filing, and closeout. The Coordinator ensures that the appropriate key stakeholders are engaged at the right stage, review comments and approvals are captured, open requests remain visible, and procurement records are organized, current, and easy to retrieve. Working closely with Procurement, Legal, Finance, Engineering, Operations, HSE, and other functional teams, this role improves consistency, transparency, compliance, and accountability in procurement review and approval workflows while supporting improvements to the procurement environment, registries, file storage, and related process tools.

Requirements

2–4 years of experience in document control, procurement coordination, project administration, proposal coordination, or a related role.
Experience coordinating document review cycles, stakeholder inputs, approvals, or signoff workflows.
Strong organizational skills with demonstrated ability to manage trackers, registers, deadlines, and multiple open requests.
High attention to detail and comfort working with controlled documents, review records, and approval evidence.
Proficiency in Microsoft Excel, SharePoint, Teams, and standard business systems.
Strong communication and stakeholder coordination skills, including the ability to follow up professionally and escalate issues when required.
Ability to maintain confidentiality and handle sensitive commercial and procurement information appropriately.

Nice To Haves

Experience in procurement, supply chain, contracts, construction, engineering, energy, utilities, or industrial environments.
Familiarity with proposal review processes, RFx documentation, commercial evaluation packages, or contract approval workflows.
Experience improving SharePoint libraries, document naming conventions, registries, templates, or file storage processes.

Responsibilities

Own the intake, coordination, tracking, and closeout of procurement proposal review requests.
Confirm required reviewers and approvers based on scope, commercial risk, technical requirements, and internal approval workflows.
Distribute proposal packages and supporting documents to the appropriate stakeholders for review and signoff.
Track review comments, decisions, outstanding actions, and approval status through completion.
Follow up with reviewers and escalate overdue or blocked approvals to the Procurement Manager.
Ensure final review records, approvals, and supporting documentation are complete before files are closed.
Maintain a central tracker of open procurement requests, proposal reviews, approvals, and document control actions.
Provide regular status updates that show request owner, scope, current status, next action, due date, and key risks.
Identify requests at risk of delay and proactively coordinate follow-up with stakeholders.
Support management reporting by maintaining accurate, up-to-date data on active and recently closed requests.
Support improvements to the procurement SharePoint environment, including folder structure, naming conventions, permissions, and document retrieval.
Create, maintain, and improve procurement registries, logs, and controlled document lists.
Ensure procurement files are stored consistently and include the required proposal, review, approval, contract, and supporting records.
Promote consistent use of templates, file naming, version control, and document retention practices.
Act as a central coordination point between Procurement and internal stakeholders during proposal reviews and approval workflows.
Clarify review requirements, timelines, document expectations, and outstanding actions with stakeholder groups.
Support the development and refinement of procurement review templates, intake forms, trackers, and process guides.
Help identify opportunities to simplify, standardize, and improve procurement document workflows.
Maintain organized procurement records in accordance with internal policies, approval requirements, and audit expectations.
Ensure proposal review files include appropriate review evidence, signoffs, supporting correspondence, and final decision records.
Maintain version control and prevent duplicate, outdated, or incomplete files from being used in active workflows.
Support audits, reporting requests, and lessons learned by retrieving accurate procurement records when required.

Benefits

100% company paid health insurance premiums (medical, dental, and vision) for employees, 75% company paid coverage for dependents
Company-paid short-term and long-term disability insurance
Voluntary life, critical illness, and accident coverage available
Health Savings Accounts (HSA) – when combined with the High Deductible Health Plan
Employee Assistance Program and wellness resources
401(k) retirement plan with company match
Access to financial planning and legal services
Paid Time Off (PTO) and paid holidays
Internal skills training and advancement pathways
Professional development to support certifications, continuing education, or role related training
Company events and team-building activities