Procurement Coordinator

Health Research, Inc. • Menands, NY

5d • Hybrid

About The Position

Health Research, Inc. is seeking a Procurement Coordinator to coordinate post-award procurement operations, contract execution and management, quality assurance, and public health infrastructure activities within the Division of Public Health Infrastructure (DPHI). This position plays a key role in coordinating the implementation and management of public health funding opportunities after award selection, including coordinating contract execution activities, monitoring deliverables and reporting requirements, coordinating and monitoring operational workflows, and ensuring compliance with State, federal, and HRI requirements. The Procurement Coordinator will work closely with DPHI program staff, grants management, subcontract management, contractors, and administrative teams to strengthen operational effectiveness, improve communication and coordination, and support accessible funding practices across New York State. The position will also be responsible for leading quality assurance activities, making recommendations for process improvement initiatives, developing and maintaining tracking and reporting systems, stakeholder engagement, technical assistance, and development of operational tools, procedures, and workflows that improve transparency, accountability, efficiency, and overall program operations.

Requirements

• A Bachelor’s degree in a related field and three years of procurement coordination experience; OR an Associate’s degree and five years of such experience; OR seven years of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• Must reside within a reasonable commuting distance of the official work location specified in the job posting.
• Must reside in or be willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Experience supporting post-award procurement activities, contract execution, subcontract management, or grants administration within a public health, governmental, nonprofit, or community-based organization.
• Experience developing, implementing, or maintaining operational procedures, tracking systems, standard operating procedures (SOPs), templates, or workflow tools.
• Experience analyzing programmatic, operational, procurement, or performance data to support reporting, monitoring, and continuous quality improvement initiatives.
• Experience managing multiple projects, timelines, priorities, and competing deadlines in a fast-paced environment.
• Proficiency using SharePoint, Smartsheet, APPLY ®, SurveyMonkey Apply, or other grants management, project management, or workflow tracking systems.
• A Master’s degree in a related field may substitute for one year of the such experience.

Responsibilities

• Coordinate post-award procurement operations, contract execution and management, quality assurance, and public health infrastructure activities.
• Coordinate the implementation and management of public health funding opportunities after award selection.
• Coordinate contract execution activities.
• Monitor deliverables and reporting requirements.
• Coordinate and monitor operational workflows.
• Ensure compliance with State, federal, and HRI requirements.
• Work closely with DPHI program staff, grants management, subcontract management, contractors, and administrative teams.
• Lead quality assurance activities.
• Make recommendations for process improvement initiatives.
• Develop and maintain tracking and reporting systems.
• Provide stakeholder engagement and technical assistance.
• Develop operational tools, procedures, and workflows that improve transparency, accountability, efficiency, and overall program operations.

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• Postretirement Health Benefits Plan for qualified retirees
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level