Procurement Coordinator

Atlanta Beltline, Inc.•Atlanta, GA

12d•Onsite

About The Position

Atlanta Beltline, Inc. (ABI) is seeking a Procurement Coordinator to support its Procurement team. This role is crucial for providing day-to-day contract administration and procurement support, ensuring that ABI's procurement projects and contracts are properly documented, tracked, and managed throughout their lifecycle. The Procurement Coordinator will also contribute to enhancing project management capabilities and streamlining procurement processes. Working under the supervision of the Director and/or Contracts Administrator, this position plays a key role in strengthening the team's efficiency and compliance.

Requirements

A minimum of 2 years’ hands-on experience with procurement, contract management, tracking, and compliance is required.
Direct experience in contract administration and procurement support in a government or non-profit contracting environment.
Strong technical proficiency, including Microsoft Office Suite and document management systems.
Familiarity with procurement and contract management software (e.g., Bonfire) and project management tools (e.g., Asana).
Excellent attention to detail, accuracy, and organizational skills.
Ability to manage multiple contracts, solicitations, and deadlines in a fast-paced environment.
Strong communication skills (written and verbal) with the ability to interact with staff, leadership, vendors, and contractors.
Knowledge of public-sector contract management and procurement regulations, vendor management practices, and funding sources.
Ability to work independently with different stakeholders.
Demonstrated commitment to ethical procurement and contracting practices.
Understanding of equity and inclusion principles, and willingness to integrate them into daily work.

Nice To Haves

Associate or Bachelor’s degree preferred.
Degree may be waived with five (5) or more years of direct experience in contract administration, procurement, or a related government/non-profit business environment.

Responsibilities

Administer and maintain procurement, contract documentation, records, and databases.
Support contract drafting by gathering required documents, scheduling meetings, providing administrative support, and ensuring timely approvals.
Monitor procurement, contract milestones, deliverables, and compliance requirements.
Assist with procurement projects, contract renewals, amendments, and terminations.
Coordinate communication between vendors, contractors, and internal stakeholders.
Support preparation of procurement, contract management documents, training materials, and workflows.
Familiarize with procurement and contract management software such as (Bonfire), Cobblestone and industry standards software.
Ensure proper version control, filing, and electronic document management.
Utilize Microsoft Office Suite (Excel, Word, PowerPoint) to develop reports, analyses, and presentations.
Use project management software (Asana) to support collaboration, tracking, and reporting.
Foster innovation by recommending tools or process improvements to streamline procurement and contracts functions.
Uphold ABI’s Code of Ethics and the NIGP Procurement Code of Ethics.
Perform other related duties as assigned.