Procurement Coordinator

Ballad Consulting Group•Edmonton, AB

About The Position

The Procurement Specialist is responsible for managing Ballad’s day-to-day procurement activities, with a focus on consumable goods, inventory planning, vendor coordination, and procurement analytics. This role ensures that all office locations and simulated worksites are consistently supplied in a cost-effective and compliant manner. This role will also lead procurement data analysis and reporting, identifying efficiencies, strengthening compliance, and supporting informed decision-making across the organization.

Requirements

5+ years of experience in procurement, purchasing, inventory management, or supply chain coordination
Strong analytical skills with experience in data tracking, reporting, dashboard development, and AI tools
Experience managing inventory systems and procurement workflows
High attention to detail with strong organizational and process management skills
Ability to identify efficiencies and cost-saving opportunities through data analysis
Strong communication skills and ability to work cross-functionally

Nice To Haves

Experience with financial processes, purchasing systems, or corporate card management is an asset

Responsibilities

Lead sourcing activities for consumable goods and services, including the development and execution of RFQs and RFPs
Evaluate vendor proposals and bids, ensuring alignment with cost, quality, service levels, and Ballad’s social and environmental procurement priorities
Negotiate pricing, terms, and service agreements to achieve best value and mitigate risk
Maintain supplier records, pricing structures, and contract documentation
Monitor supplier performance and drive continuous improvement
Ensure all vendor relationships and procurement decisions align with Ballad’s procurement policies and social impact commitment
Develop and implement procurement processes that support a mix of centralized and decentralized purchasing
Establish and maintain inventory management systems, including forecasting, reordering, and stock controls
Set up and maintain supplier processes to support location-specific purchasing
Procure and manage branded materials and corporate swag in alignment with brand standards
Coordinate purchasing of internal services and recurring operational and event needs
Oversee corporate travel procurement, including preferred vendors and coordination for staff and the executive leadership team
Ensure all procurement activities align with established policies, procedures, and approval frameworks
Manage corporate purchasing systems, including procurement through corporate credit cards, SAP Concur, and accounting systems (SAGE/Intacct)
Establish and manage credit card structures, including assignment, limits, and role-based access
Oversee expense coding and category management to ensure consistency and alignment with financial reporting
Provide training and guidance to staff on purchasing processes, approvals, and best practices
Oversee credit card reconciliation processes in collaboration with Finance
Develop and maintain procurement policies, processes, and procedures aligned with fiscal and social impact commitments
Monitor compliance and ensure all procurement activities are properly documented and audit-ready
Lead procurement data tracking and analysis, including spend, supplier performance, purchasing trends, and compliance
Develop and maintain dashboards and reporting tools to provide visibility across the organization
Leverage AI and automation tools to improve analytics, forecasting, and overall procurement efficiency
Analyze spend across categories, locations, and suppliers to identify cost-saving opportunities
Monitor policy adherence and identify areas of risk or inconsistency
Provide regular reporting and insights to support operational and financial decision-making
Continuously improve procurement processes through data-driven insights and recommendations
Provide leadership and guidance to the Procurement team.
Mentor and coach staff, fostering professional development and a positive work environment.
Champion Ballad’s impact policies, strategies, and commitments.
Participate in L10 meetings and set quarterly rocks.
Conduct performance evaluations and provide constructive feedback.