Procurement Contract Administrator

County of Orange•Santa Ana, CA

About The Position

The County of Orange is recruiting for a Procurement Contract Administrator to oversee contracts and procurement activities for designated work units. The role involves complex solicitations, contract administration, and oversight of procurement-related programs. The selected candidate will strategize, coordinate, and take actions to accomplish management goals, while performing analytical and administrative work to ensure compliance with applicable policies, procedures, government contract codes, and other statutes. The position supervises management- and non-management-level staff. Responsibilities include establishing performance expectations, monitoring work and accountability, conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures. The recruitment will establish an eligible list for current and future vacancies, which may also be used for similar or lower classifications in the County. Deputy Purchasing Agent certification must be obtained within three months of employment. Minimum qualifications and physical, mental, environmental, and working conditions are referenced in the classification information linked in the posting but are not reproduced in the supplied description. The selection process includes application screening and a weighted structured oral interview.

Requirements

Deputy Purchasing Agent certification must be obtained within three months of employment.
The posting refers applicants to a separate classification page for minimum qualifications; those qualifications are not provided in the supplied description.
Foreign degrees require evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

Nice To Haves

Experience in public- or private-sector procurement, contracting, or related fields.
Professional experience administering, managing, and overseeing compliance for commodities, services, professional services, human services, and/or construction contracts or programs.
Experience soliciting, developing, administering, and monitoring contracts or related programs while ensuring compliance with local, federal, and state requirements.
Experience conducting solicitation methods and overseeing contract types for compliance.
Experience researching, analyzing, and organizing technical or complex contract specifications, scopes of work, or program guidance documents, and working with customers through the solicitation process.
Experience developing and analyzing solicitation types and evaluation criteria for scoring proposals and bids.
Experience conducting solicitation evaluation panels and supplier interviews.
Experience developing, drafting, negotiating, and administering contracts or related programs.
Experience evaluating supplier capability and managing supplier performance and relationships.
Knowledge of regulations, policies, and procedures related to fiscal, compliance, and funding-source requirements, including state and federal requirements.
Experience monitoring contract compliance.
Ability to identify, analyze, and resolve issues, make decisive and sound judgments, and commit to action.
Knowledge and experience interpreting and analyzing legislative data, laws, rules, regulations, and policies related to procurement and contracts.
Ability to develop and manage performance metrics.
Ability to research and use data to support recommendations and decisions, analyze stakeholder needs and constraints, identify industry trends, and make recommendations.
Experience applying supervisory principles and practices, including employee development, coordinating deadlines, prioritizing work, training, and assigning and monitoring work.
Ability to make objective decisions with awareness of effects on organizational goals; organize and plan work efficiently; work independently; and manage competing priorities.
Ability to build positive, customer-oriented work environments and use judgment and diplomacy in difficult or sensitive situations.
Ability to hold staff accountable for performance, quality, and timely completion of work, and to address performance issues.
Strong verbal and written communication skills, including the ability to communicate professionally across organizational levels and present complex material clearly and persuasively.
Ability to establish effective working relationships with staff, community agencies, stakeholders, and resources.
Strong customer-service skills, including responsiveness, active listening, attention to detail, collaboration, adaptability, and conflict resolution.

Responsibilities

Oversee contracts and procurement activities for designated work units.
Strategize, coordinate, and take necessary actions to accomplish management goals.
Perform analytical and administrative duties to ensure assignments comply with applicable policies, procedures, government contract codes, and statutes.
Supervise management- and non-management-level staff.
Establish performance expectations, monitor work performance, and hold staff accountable for established goals and standards.
Conduct performance evaluations and coordinate training.
Implement hiring, discipline, and termination procedures.
Conduct or oversee solicitation methods and contract types, including compliance oversight.
Research, analyze, and organize technical or complex contract specifications, scopes of work, and related program guidance documents; work with customers to support successful solicitations or programs.
Develop and analyze solicitation types and evaluation criteria for scoring proposals and bids.
Conduct solicitation evaluation panels and supplier interviews.
Develop, draft, negotiate, and administer contracts or related programs.
Evaluate supplier capability and manage supplier performance and relationships.
Interpret and apply regulations, policies, and procedures related to fiscal, compliance, and funding-source requirements, including state and federal requirements.
Monitor contract compliance.
Identify, analyze, and resolve issues and make sound, timely decisions.
Interpret and analyze legislative data, laws, rules, regulations, and policies pertinent to procurement and contracts, and carry out their enforcement.
Develop and manage performance metrics to measure organizational performance.
Research, collect, and use data to support recommendations and decisions; analyze stakeholder needs and constraints; identify industry trends and make recommendations.
Organize and plan work, prioritize competing tasks and deadlines, assign and monitor work, and support employee development and training.
Address performance issues and ensure compliance with established policies and procedures.
Communicate professionally with people at all organizational levels and with internal and external partners, including elected officials and County executives.
Present complex ideas and material clearly, concisely, logically, and persuasively, orally and in writing.
Build effective working relationships with staff, community agencies, stakeholders, and resources.
Provide responsive customer service, including active listening, attention to detail, collaboration, adaptability, and conflict resolution.