Procurement Administrator

Constellis•Town of Berlin, NY

About The Position

The Procurement Administrator administers subcontracting and procurement activities—including agreements, purchases, rentals, and leases—to acquire materials and services in accordance with company, contractual, and regulatory requirements. The role provides guidance to Procurement staff and serves as the Small Business Program Manager and the department lead for procurement software. The position conducts supplier and market research; prepares and evaluates requests for proposals; performs cost or price analyses; and prepares, negotiates, awards, and administers subcontracts. It ensures compliance with contract terms, resolves contractual issues, and handles contract terminations and related claims. The administrator reviews changes to DOE contracts and applicable federal and company regulations, updates company procedures, and develops or streamlines compliant procurement processes and Government Programs. The role assigns and reviews staff work, establishes objectives and performance criteria, provides technical guidance and training, and participates in staff selection. It interfaces with federal agencies, DOE procurement teams, contractors, and other site entities; supports audits and file readiness; and represents Procurement on committees and teams. The position must also follow applicable environmental, safety, and health procedures and the Integrated Safety Management System.

Requirements

Associate degree in Business Management or a related field, or an equivalent combination of education, training, and experience.
Three years of experience in procurement, purchasing, and subcontracting for supplies, equipment, and services.
Ability to obtain and maintain a DOE “L” security clearance.

Nice To Haves

Government contracts and procurement certification is preferred.
Experience with the Federal government small business program is desirable.

Responsibilities

Administer subcontracting and procurement activities, including agreements, purchases, rentals, and leases, in accordance with company, contractual, and regulatory requirements.
Conduct supplier and market research; prepare requests for proposal; solicit, analyze, and evaluate proposals from prospective subcontractors; and conduct cost or price analyses.
Prepare, negotiate, award, and administer subcontracts, and determine the type of contract to issue.
Ensure compliance with contract terms and conditions, resolve problems concerning parties’ obligations, and terminate contracts by analyzing, negotiating, and settling claims and proposals.
Serve as Small Business Program Manager, set socioeconomic goals, and administer the Small Business Subcontracting Plan and associated Small Business Programs.
Lead the department on procurement software.
Provide backup to the Budget and Contracts Supervisor in administering major labor subcontracts.
Review changes to DOE contracts, FARs, DEARs, Executive Orders, DOE Orders, Acquisition Letters, and other applicable rules and regulations.
Modify company procedures to reflect changes and maintain compliance; research, develop, and implement new or streamlined procurement processes.
Develop, implement, and administer new or existing Government Programs, and explain new or modified procurement processes to Centerra-SRS staff.
Assign and review staff work to ensure reports, records, and analyses are timely, accurate, and compliant; set work objectives and performance criteria; identify performance deficiencies; and provide technical guidance.
Provide on-the-job training, identify and arrange additional training and professional development, and participate in staff selection activities.
Interface with the DOE Integrated Contractor Procurement Team and review ICPT agreements for Centerra-SRS accessibility and utilization.
Interface with DOE, the Department of Defense, the Small Business Administration, other federal agencies, SRS contractors, and other site entities.
Serve as a point of contact for applicable internal and external audits and ensure files are ready for reviews.
Represent Procurement on committees and teams and provide data and reports for activities such as diversity and quality award applications.
Comply with environmental, safety, and health provisions in Standard Procedure 1-3100 and adhere to the Integrated Safety Management System Core Functions and Guiding Principles.