Procurement and Document Control Specialist

Cumming Management Group • Los Angeles, CA

1d

About The Position

Cumming Group is hiring a Procurement and Document Control Coordinator to support the construction of public works civil projects in Azusa, California. The role is part of the Public Works team, which serves as a prime consultant on state, county, and municipal projects nationally. The coordinator will work with project, program, and client leadership to support successful project outcomes.

The role manages public agency solicitations through PlanetBids, including setting up and publishing RFPs, RFQs, and bids using agency-standard documents and managing bidder registration. It coordinates bidder questions and responses, supports bid openings and proposal evaluations, and prepares bid tabulations and award documentation. The coordinator also administers Procore across the agency's portfolio, manages Dropbox project records, and tracks procurement deadlines, insurance certificates, and contract documents while providing status updates to project managers. Attendance during normal business hours is required.

Requirements

• A minimum of eight years of similar, relevant experience in construction project management on large commercial or public works project types.
• Effective written and oral communication skills.
• Ability to understand how the role contributes to organizational goals.
• Ability to deliver quality work while modeling organizational core values.
• Accountability to individual and team goals.
• Consistent communication and collaboration with team members and clients.
• Demonstrated ability to build positive relationships with peers, leaders, and clients.
• Dependability, diligence, and thoroughness.
• Proactive participation in self-development to enhance current skills and build skills for current responsibilities and career progression.

Nice To Haves

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field.
• Prior experience with public works projects.

Responsibilities

• Set up and publish RFPs, RFQs, and bids in PlanetBids using agency-standard documents, and manage bidder registration.
• Coordinate bidder RFIs during solicitation periods, route questions to the design team and project managers, and issue responses and addenda.
• Support bid openings and proposal evaluations; prepare bid tabulations and award documentation.
• Administer Procore across the agency's portfolio, standardize project setup, ensure projects are configured and linked correctly, and manage users and permissions.
• Maintain Dropbox folder structures and file-naming standards, and file executed contracts, amendments, and project records.
• Track procurement deadlines, insurance certificates, and contract documents, and provide project managers with status updates.
• Perform other duties as assigned.
• Attend work during normal business hours.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Paid time off
• Paid holidays
• Short- and long-term disability
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed