Procurement and Contract Management Assistant

Honolulu Authority for Rapid Transportation • Honolulu, HI

3d • $50,652 - $66,660 • Onsite

About The Position

Under supervision of the Director of Procurement and Contracts, this position will have a wide range of responsibilities, primarily involving administrative duties of the procurement of goods, services, construction, and the management of contracts.

Requirements

• A combination of education and experience substantially equivalent to graduation from high school and four years of clerical experience, including or supplemented by two years of technical contract specification work experience.
• Knowledge of: basic principles practices, purposes, and formats of purchasing contract and specification documents, office practices and procedures.
• Ability to: understand and interpret applicable purchasing contract and specification laws, rules, regulations, policies and procedures; review and evaluate contract and specification procedures.

Responsibilities

• Execute necessary procedures to initiate the procurement of professional services, construction, commodities, and related services.
• Prepare, review, and finalize specifications, contract agreements, special provisions, and exhibits for procurement of technical commodities and services, professional services, and construction, through advertised solicitations.
• Support the receipt of sealed bids, proposals, and statements of qualifications. In the case of bids, assist in the public opening of bids.
• Verify that solicitation folders are complete and accurate.
• Compile weekly status reports on solicitations and contracts.
• Assist in processing contract changes and amendments, by compiling and routing documents for review and approval, using the Unifier system.
• Review and audit payment requests to ensure compliance with contractual terms.
• Ensuring that contract files are organized, complete, and accurate.
• Aid in the closeout of contracts by confirming all contractual terms and conditions have been met.

Benefits

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Training opportunities
• Employer-funded Holo Card for eligible employees to use on public transit
• Eligible for the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED