Procurement and Contract Management Assistant

Honolulu Authority for Rapid Transportation • Honolulu, HI

1d • Onsite

About The Position

The Honolulu Authority for Rapid Transportation (HART) is seeking a Procurement and Contract Management Assistant. This position, under the supervision of the Director of Procurement and Contracts, will perform a wide range of administrative duties related to the procurement of goods, services, and construction, as well as the management of contracts for Honolulu's rail transit system, Skyline.

Requirements

• A combination of education and experience substantially equivalent to graduation from high school and four years of clerical experience, including or supplemented by two years of technical contract specification work experience.
• Knowledge of basic principles, practices, purposes, and formats of purchasing contract and specification documents.
• Knowledge of office practices and procedures.
• Ability to understand and interpret applicable purchasing contract and specification laws, rules, regulations, policies and procedures.
• Ability to review and evaluate contract and specification procedures.
• Candidates must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Responsibilities

• Execute necessary procedures to initiate the procurement of professional services, construction, commodities, and related services.
• Prepare, review, and finalize specifications, contract agreements, special provisions, and exhibits for procurement of technical commodities and services, professional services, and construction, through advertised solicitations.
• Support the receipt of sealed bids, proposals, and statements of qualifications.
• Assist in the public opening of bids.
• Verify that solicitation folders are complete and accurate.
• Compile weekly status reports on solicitations and contracts.
• Assist in processing contract changes and amendments, by compiling and routing documents for review and approval, using the Unifier system.
• Review and audit payment requests to ensure compliance with contractual terms.
• Ensuring that contract files are organized, complete, and accurate.
• Aid in the closeout of contracts by confirming all contractual terms and conditions have been met.

Benefits

• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Program (EAP)
• Training opportunities
• Employer-funded Holo Card for eligible employees to use on public transit
• Eligible for the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED