Procurement Contract Administrator

Poarch Band of Creek Indians • Atmore, AL

5d

About The Position

The Procurement Contracts Administrator is a professional staff member responsible for administering procurement activities and managing the full lifecycle of contracts for tribal government departments and programs. This position coordinates competitive solicitations, contract development, vendor compliance, contract monitoring, and procurement reporting while ensuring compliance with tribal policies, federal regulations, grant requirements, and applicable laws. This job description is not an all-inclusive list of the duties and responsibilities of this position. PCI Employees are expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs and departmental objectives, as assigned.

Professional Staff of the Poarch Creek Indians will consistently demonstrate the abilities to influence, innovate, flex their style, and problem solve along with a strong commitment to embodying the core values of the Poarch Creek Indians, which include Perseverance, Opportunity, Accountability, Respect, Culture, and Honesty.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, Accounting, Finance, Procurement, Supply Chain, Logistics, or a related field.
• Four (4) years of purchasing supply and procurement activities, preferably with a local, state, federal, or tribal government agency.
• Ability to work odd and irregular hours, as needed.
• Must successfully pass the required criminal and character background check.
• Ability to travel and participate in required training, leadership development, and other events.
• Ability to perform all duties and responsibilities of this position adequately and successfully.

Responsibilities

• Oversees procurement and contract administration activities to ensure compliance with tribal, federal, and state regulations.
• Coordinates purchasing for goods, services, construction, and professional services.
• Manages bid solicitations, RFPs, RFQs, vendor evaluations, and competitive procurement processes.
• Reviews purchase requests and determines appropriate procurement methods.
• Administers contracts, amendments, renewals, and change orders while monitoring performance and compliance.
• Maintains procurement records, contract management systems, and audit documentation.
• Builds and maintains positive relationships with vendors, suppliers, and contractors.
• Assists with contract negotiations, dispute resolution, audits, and process improvements.
• Prepares procurement and contract reports, analyzes spending trends, and supports internal control compliance.
• Maintains confidentiality of sensitive procurement and contract information.
• Monitors procurement performance, vendor metrics, and procurement cycle times.
• Identifies opportunities for cost savings and operational improvements.
• Prepares reports for leadership, committees, and auditors.
• Provides procurement training and guidance to departments and staff.
• Performs other related duties as assigned.

Benefits

• Medical, dental, vision, life insurance and voluntary benefits
• Paid time off and paid holidays
• Employee Assistance Programs (EAP)
• 401(k) with employer match
• Performance bonuses and COLA increases

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level