Print Production Coordinator
About The Position
The Print Production Coordinator will support onsite proposal production, document formatting, notary coordination, packaging, shipping, and time-sensitive delivery of compliant public-sector proposal submissions. This role involves reviewing RFPs, managing production checklists, printing, assembling, proofing, packaging, shipping, and coordinating the delivery of hardcopy proposal packages. The coordinator will also manage courier scheduling, conduct final quality-control checks, and coordinate notary and signature needs. Additionally, the role may support document formatting and other proposal tasks as workload allows.
Requirements
- Ability to work full-time onsite in Salt Lake City. This role is not remote or hybrid.
- Experience in a fast-paced business environment with competing priorities, hard deadlines, and detail-sensitive deliverables.
- Strong attention to detail and the ability to follow detailed written instructions exactly.
- Strong Microsoft Word and Excel skills, including formatting, tables, headers, footers, styles, pagination, PDF conversion, trackers, checklists, forms, and schedules.
- Ability to read RFP submission instructions and translate them into production steps and quality-control checks.
- Strong organization, time management, communication, and deadline ownership, including clear status, risk, and blocker updates.
- Ability to protect confidential, proprietary, and client-sensitive proposal materials.
- Ability to operate office production equipment, handle production materials up to 25 pounds with accommodation as needed, and complete local business travel using a valid driver’s license with acceptable motor vehicle record and required auto insurance.
Nice To Haves
- Supporting government, education, SLED, public-sector, or procurement submissions.
- Desktop publishing or advanced formatting with Adobe Acrobat, Adobe InDesign or similar tools.
- SharePoint, Microsoft Teams, Outlook, and shared inboxes.
Responsibilities
- Review RFPs, amendments, addenda, and submission instructions to confirm hardcopy requirements, deadlines, time zones, copy counts, labels, tabs, binders, forms, signatures, notary needs, media, packaging, and delivery rules.
- Maintain production checklists, trackers, schedules, and status updates showing what is due, missing, ready to print, shipped, or delivered.
- Print, assemble, proof, package, ship, and coordinate delivery of hardcopy proposal packages, including same-day production when needed.
- Coordinate courier scheduling, carrier drop-offs, local hand deliveries, delivery receipts, and other time-sensitive submission logistics.
- Conduct final quality-control checks for page order, copy counts, required forms, signatures, notarizations, tabs, binders, sealed envelopes, media, packaging, and shipping labels.
- Coordinate notary and signature needs, including original signatures, witnesses, seals, notary records, supplies, and special handling.
- Support document formatting and proposal tasks in Word, Excel, PDF, SharePoint, Microsoft Teams, shared inboxes, research, writing, and coordination as workload allows.
Benefits
- Flexible paid time off
- 5% 401K matching program
- Equity opportunities
- Incentive and bonus programs
- Up to 16 weeks of paid parental leave
- Flexible spending accounts
- Full-health benefits with base employee coverage fully funded, comprising: Medical, dental, and vision coverage
- Life insurance
- Short and long-term disability coverage
- Income protection benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
