Print & Document Specialist - Tulsa, OK
About The Position
Xerox is seeking a high-energy Print Buyer to oversee production, vendor management, and execution of high-volume commercial print projects. The role covers work ranging from direct-mail campaigns to custom-fabricated building wraps. It requires on-site work at least three days per week, engaging with clients and supervising projects, while functioning independently as part of an international team. The Print Buyer serves as the primary bridge between the creative team and external vendors, ensuring deliverables are on time, on budget, and meet quality standards. The position involves sourcing and quoting diverse print projects, overseeing traditional marketing collateral and large-format graphics, managing suppliers, and coordinating production from material sourcing through proof review and installation. The role also includes proactive order tracking and problem solving, quality inspections and press checks, and reviewing invoices against quotes to keep work within approved budgets.
Requirements
- Exceptional spoken and written English skills.
- 2–5 years of experience in print buying, production management, or signage installation.
- Extensive experience working with commercial printers and mail houses.
- A proven track record of managing external vendors and holding them to high standards.
- Ability to read floor plans, technical elevations, and complex print production specifications.
- Experience handling the logistical challenges of a large-scale campus or corporate environment.
- Deep knowledge of offset and digital printing, ink-to-paper behavior, finishing techniques, and large-format substrates such as vinyl, acrylic, and dibond.
- Ability to estimate print and signage projects, negotiate costs, and manage many concurrent projects and complex logistics.
- Strong sense of urgency, willingness to have difficult supplier conversations, meticulous recordkeeping, and clear stakeholder communication.
Responsibilities
- Manage RFPs and solicit competitive quotes for commercial print projects and large-format environmental graphics and custom installations.
- Oversee production of marketing collateral, including paper selection, offset and digital print runs, and finishing such as folding, binding, and die-cutting.
- Serve as the primary contact for suppliers and hold them accountable for quotes, lead times, and quality commitments.
- Manage production from material sourcing and proof review through coordination of complex on-campus installations.
- Track orders, verify specifications, and proactively resolve obstacles for mail drops and site installations.
- Conduct on-site installation inspections and press checks, identify print or color issues, and require corrective action.
- Review and approve final invoices against original quotes and keep projects within approved budgets.
- Maintain detailed project records and provide concise updates to stakeholders.
Benefits
- Comprehensive benefits, including medical, dental, vision, and life insurance.
- 401(k) retirement plan.
- Paid holidays, personal choice days, and paid time off.
- Flexibility and a healthy work-life balance.
- Competitive compensation with applicable overtime.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
