Probate Auditor - Probate

Jackson County, Missouri•Kansas City, MO

1d•Onsite

About The Position

This is a highly responsible, advanced work using an electronic filing system in a court within the Missouri State Court System. The role involves responsibility for court case processing, requiring independent judgment and application of statutes, policies, and regulations with minimal supervision. The position requires frequent interaction with the public, providing exceptional customer service. It may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge, and exercising direct supervision over subordinate court personnel. The position may assume responsibility for the office during the absence of the circuit clerk.

Requirements

High school diploma or recognized equivalent.
Three years of varied administrative experience performing a wide range of technical office duties.
One year of supervisory capacity experience.
Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
Comprehensive knowledge of organization operations, functions and scope of authority of the court.
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain a variety of complex records and prepare reports from an automated system.
Ability to establish and effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with minimal supervision and follow oral and written instructions.
Strong time management and organization skills with the ability to be detail oriented.
Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
Ability to plan, assign and supervise the work of subordinate employees engaged in a variety of activities.
Ability to analyze and interpret complex sets of data, draw meaningful conclusions and communicate the results in an effective manner.

Nice To Haves

Background screenings will be conducted.
Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.

Responsibilities

Performs case processing in receiving and initiating case files.
Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules.
Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice).
Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments.
Properly queues electronically filed proceedings for processing.
Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties.
Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system.
Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
May assign, direct, supervise, and coordinate the work of personnel of the office and may participate in the hiring process of such personnel.
May assist in preparing the court budget.
Answers procedural questions for staff.
May coordinate, supervise or deliver training on procedural and/or technical matters.
May serve as a lead on implementation of new technology, court procedures and other projects.
Engages directly in complex tasks.
Prepares, analyses and/or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
May participate in financial audit activities.
Interacts with the public in a timely and courteous manner.
Creates and processes copies of official legal documents.
Enters orders, court dates, pleadings and other court matters.
Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
Performs other duties as required.