Pre-Production Associate, Audio Production (On-site)

Bertelsmann-Jobs • Los Angeles, CA

10d • Onsite

About The Position

Penguin Random House is seeking a highly organized, proactive, and detail-oriented Pre-Production Associate to coordinate a high volume of audiobook recording sessions. The role works closely with producers, studios, narrators, authors, directors, engineers, agents, and other production partners around the world to keep recordings efficiently scheduled and on track. The ideal candidate thrives in a fast-paced environment, communicates with precision and professionalism, and can quickly solve complex scheduling and resource challenges.

This is an onsite position based in North Hollywood, California, with a minimum of four onsite days per week during the first 12 months. Further hybrid flexibility may be available after the first year. The salary is $60,000 per year. All positions are currently eligible for an annual profit award or bonus, subject to company results.

Requirements

• At least 1 year of experience in production scheduling, production coordination, resource scheduling, or a comparable high-volume environment.
• Exceptional organizational skills and the ability to manage numerous simultaneous bookings and shifting priorities.
• Strong problem-solving skills and sound judgment when making time-sensitive scheduling decisions.
• Precise, responsive, and personable written and verbal communication skills.
• Experience working with complex systems requiring accurate data management and workflow automation.
• Professionalism and discretion when communicating with high-profile talent, authors, executives, and creative professionals.
• Ability to collaborate effectively across production, creative, technical, and operational teams.

Nice To Haves

• Experience in publishing, audiobook, media, or recording-studio production.
• Experience working directly with talent and creative professionals.
• Familiarity with workflow automation, production technology, or programming.

Responsibilities

• Manage a high volume of audiobook recording bookings across multiple studios and production resources in various time zones.
• Coordinate availability among narrators, authors, directors, engineers, studios, agents, producers, and other production personnel.
• Partner with producers to prioritize bookings and meet production deadlines.
• Respond to new requests, cancellations, schedule changes, talent availability, and special production needs.
• Identify and resolve scheduling conflicts, gaps, overbookings, and resource constraints.
• Anticipate capacity challenges and recommend practical scheduling solutions.
• Maintain accurate, real-time booking data using scheduling, workflow automation, and production systems.
• Communicate changes clearly and promptly to affected teams and partners.
• Provide scheduling coverage for other pre-production associates as needed.
• Distribute audiobook scripts and supporting materials according to established production protocols.
• Analyze and prepare book scripts, converting them into required formats for production systems and workflows.
• Generate resource utilization and production reports as needed.
• Participate in workflow, automation, and system testing.
• Provide onsite logistical support to producers, directors, engineers, narrators, actors, and operations teams.
• Support authors, narrators, directors, and studio partners with production logistics and related needs, such as travel bookings.

Benefits

• Annual profit award or bonus, subject to company results.
• Medical and prescription drug insurance.
• Dental insurance.
• Vision insurance.
• Health Care and Dependent Care Flexible Spending Accounts.
• Health Savings Account.
• Pre-tax and Roth 401(k).
• Short- and long-term disability insurance.
• Life and AD&D insurance.
• Commuter benefits.
• Student Loan Repayment Program.
• Educational assistance.
• Generous paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed