Pre-Clerkship Course Coordinator
About The Position
The RSOM UGME Department is seeking a detail-oriented and creative Course Coordinator to support the management and delivery of engaging courses within its Learning Management System (LMS). The coordinator collaborates with faculty, the instructional designer, and Dean's office staff to support, coordinate, upload, organize, and manage course content, helping provide a seamless learning experience for students. The role requires technical skills, attention to detail, and the ability to balance multiple projects. The position also supports course coordination and scheduling, course-material development, and administrative work for the Office of UGME. The Research Foundation of SUNY is a private educational corporation; employment is subject to Research Foundation policies and procedures, sponsor guidelines, and funding availability. This is an FLSA Non-Exempt position eligible for FLSA overtime provisions. Work visa sponsorship is unavailable.
Requirements
- Bachelor's degree (foreign equivalent or higher); alternatively, a combination of higher education and/or administrative experience in a healthcare setting totaling four years may be considered.
- One year of full-time administrative experience in a healthcare setting.
- Experience working with Microsoft Word and/or Excel.
- Experience maintaining spreadsheets, performing data entry, and navigating electronic medical records and/or databases.
- Experience working with Learning Management Systems such as Canvas, Blackboard, Moodle, or D2L/Brightspace.
Nice To Haves
- Familiarity with accessibility standards such as WCAG or Section 508 and universal design for learning (UDL) principles.
- Experience with instructional design or eLearning development.
- Basic knowledge of HTML, CSS, or multimedia editing tools.
- Prior experience in higher education or corporate training environments.
Responsibilities
- Build and maintain LMS courses, ensuring accurate setup, organization, and accessibility of course materials.
- Upload, format, and organize syllabi, readings, videos, assignments, and grades.
- Work with the instructional designer and faculty to align course design with pedagogical and accessibility best practices.
- Test and troubleshoot multimedia and interactive course components.
- Monitor course content for accuracy, consistency, and compliance with institutional standards, LCME requirements, and accessibility guidelines.
- Ensure course objectives are properly written and aligned with institutional objectives.
- Assist with migrating and updating courses.
- Help document, process, and maintain course-building guidelines for consistency across programs.
- Contact faculty to coordinate lecture schedules and coordinate learning activities with course directors.
- Assist with active learning activities, classroom setup, small-group creation, handout printing, Zoom scheduling, and Audience Response System setup.
- Provide faculty support for educational technologies.
- Coordinate and organize course examinations and monitor attendance at mandatory sessions.
- Assist course directors and instructors with designing PowerPoint presentations and handouts, and editing recorded lectures.
- Ensure course materials meet accessibility standards.
- Assist the instructional designer with the Echo360 lecture capture tool and ExamSoft examination tool.
- Act as a liaison between course directors and UGME.
- Monitor annual Phase 1 instructor training attestations.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
