Practice Group Coordinator - Dallas

Winstead • Dallas, TX

5d

About The Position

The Practice Group Coordinator provides administrative, operational, and project-management support to one or more Practice Groups, working closely with Practice Group Leaders (PGLs), attorneys, and Firm administrative teams. The role supports smooth day-to-day operations so attorneys can focus on client service and legal strategy.

The coordinator serves as a central point of coordination for assigned Practice Groups, supports business plans and reporting, tracks deadlines and initiatives, and helps maintain group resources and systems. The role also coordinates training, onboarding, and CLE programming; supports business development and marketing materials; assists with recruiting and lateral integration; and coordinates billing, intake, collections, workload, and matter-status activities. The position requires confidentiality, attention to detail, organization, and strong communication and technology skills.

Requirements

• Bachelor's degree or an equivalent combination of education and relevant experience.
• At least 3 years of administrative, coordinator, or project-management experience.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain strict confidentiality.
• Ability to embody Winstead's Core Values: Teamwork, Excellence, Personal Growth, Respect, Integrity, Dependability, Intensity, and Service Commitment.

Nice To Haves

• Administrative, coordinator, or project-management experience in a law firm or professional services environment.
• Prior experience supporting attorneys, practice groups, or department leadership.
• Familiarity with document management, time/billing, and CRM/experience-management systems.
• Experience managing complex administrative tasks with an in-depth understanding of law firm practice.

Responsibilities

• Coordinate operations for assigned Practice Groups, including attending meetings, developing agendas, following up on action items, and managing internal communications.
• Support Practice Group Leaders in executing business plans and preparing regular reports.
• Track group deadlines, deliverables, and initiatives and follow up to ensure completion.
• Help maintain practice group forms, manuals, templates, systems, resources, rosters, and internal databases.
• Support Practice Group Leader training and communications concerning professional development and marketing.
• Coordinate logistics for group training, onboarding, and CLE programming.
• Assist with updating and maintaining practice group and individual attorney resumes, experience lists, databases, and budgets.
• Support preparation of pitches, proposals, and marketing materials in coordination with the firm's marketing team.
• Provide administrative support for recruiting and lateral integration activities.
• Coordinate with billing, intake, and collections teams in accordance with the Firm's billing, collection, client intake, engagement letter, retainer, conflict, and special billing arrangement policies and procedures.
• Help monitor group workloads, matter status, and reporting in support of Practice Group Leaders.
• Maintain strict confidentiality and professionalism.
• Coordinate closely with Department Heads, firm administration, marketing, recruiting, and accounting/billing teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level