Dallas - Practice Coordinator

Winston Taylor•Dallas, TX

16h•Hybrid

About The Position

The Practice Coordinator supports partners with client relationships, practice responsibilities, and firm leadership roles. The position requires developing a comprehensive understanding of the operational and logistical needs of partners, clients, and the legal teams supporting client work. Practice Coordinators are expected to demonstrate professionalism, sound judgment, attention to detail, discretion, and the ability to manage changing demands and accelerated deadlines. They must build effective working relationships, remain composed under pressure, and communicate clearly and professionally. The coordinator collaborates with departments across the firm and receives administrative support for certain tasks through the Administrative Resource Center. Overtime and schedule flexibility are required from time to time. This is a hybrid role with an in-office expectation of four days per week. The employee must reside within commuting distance of the firm's office.

Requirements

High school diploma or GED equivalent required.
At least two years of administrative support experience required.
Computer proficiency and working knowledge of MS Office (Word, Excel, and PowerPoint), Outlook, Adobe software, and virtual meeting software such as MS Teams.
Strong document-formatting and data-entry skills.
Strong organizational skills, including calendar management, record keeping, data collection, and system information management.
Ability to compile and analyze data and provide information in reports, written correspondence, email, or verbally.
Analytical and technical skills, attention to detail, and ability to perform essential administrative functions using firm software.
Strong time-management skills and ability to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented environment using sound judgment and decision-making.
Ability to work with frequent interruptions and adapt to changes in workflow.
Ability to maintain strict confidentiality regarding external client and internal firm matters.
Ability to learn and embrace new skills and best practices as the position and firm needs evolve.
Excellent interpersonal, verbal, and written communication skills.
Ability to communicate courteously and diplomatically, follow written and verbal instructions, provide information, and maintain effective relationships with attorneys, staff, clients, court personnel, and vendors.
Solution-oriented approach, with strong problem-solving and collaboration skills.
Ability to develop relationships and foster teamwork at all levels of the firm.
Flexibility to work extended hours as needed, often with minimal notice.
Must reside within commuting distance of the firm's office.

Nice To Haves

Bachelor’s degree or equivalent work experience preferred.
Experience in a law firm or professional services organization preferred.

Responsibilities

Assist attorneys with preparation for client meetings, deal closings, hearings, trials, depositions, and other client-related projects.
Coordinate and manage calendars, matter deadlines, and travel schedules; provide summaries and reports and communicate schedule changes to affected parties.
Coordinate and plan meetings and events, working with firm concierge resources on logistics and execution.
Collect and submit information to open new matters and run conflicts; draft engagement letters; communicate client-specific billing and matter-management requirements.
Interact and follow up with clients, outside counsel, and others as needed.
Prepare Audit Letter Requests (ALQ) and draft audit responses to clients’ auditors.
Arrange travel through the firm’s travel company.
Track and process expense reimbursements and vendor invoices.
Enter attorney billable time.
Create, format, and revise documents, correspondence, and other materials using firm software.
Maintain and update contact lists, create labels, and coordinate mailings as directed.
Assist attorneys with firm-related responsibilities and leadership roles.
Review and edit pre-bills for submission to the billing department and research or identify outstanding invoices and payments when needed.
Track work in progress and accounts receivable.
Coordinate with the biller to finalize bills.