Practice Coordinator

Norton Rose Fulbright • Houston, TX

2d • Hybrid

About The Position

The Practice Coordinator provides direct administrative and legal support to lawyers in the Projects practice group. The role involves preparing and managing legal documents, tracking matters and deadlines, supporting billing and client intake, coordinating schedules and travel, and assisting with practice group operations. The position follows a hybrid work policy and requires presence in the Houston office at least three days per week. Overtime and schedule flexibility are required from time to time.

Requirements

• At least 3 years of experience performing basic office and clerical duties in a law firm or professional services organization.
• High school diploma.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Excellent organizational skills and impeccable attention to detail.
• Ability to work harmoniously and effectively with others as part of a team.
• Strong work ethic, positive attitude, and flexibility to work overtime as needed.
• Ability to exercise confidentiality and discretion in a professional and trustworthy manner.
• Self-starter who takes initiative and is willing to learn.

Nice To Haves

• Law firm experience.
• Associate’s or Bachelor’s degree.
• Experience with a document management system, preferably iManage.

Responsibilities

• Prepare, edit, and proofread practice-area legal documents, including correspondence, agreements, spreadsheets, and presentations.
• Organize, maintain, and track documents on client extranets and other databases.
• Track matter deadlines and status, and provide regular updates to attorneys.
• Maintain calendars and coordinate meetings, conference calls, and WebEx sessions; send invitations and reminders; and reserve conference rooms at the office or off-site.
• Review and edit pre-bills for submission to the billing department, and research outstanding invoices and payments.
• Interact and follow up with clients, outside counsel, and others as requested.
• Manage physical and electronic files using iManage.
• Assist with attorney time entry and client billing as needed.
• Process business expense reimbursements and vendor payments.
• Coordinate logistics for internal and external team events and meetings.
• Coordinate domestic and international travel arrangements with the firm’s travel provider.
• Complete client and matter intake request forms and work with attorneys and the compliance department on new or existing business.
• Maintain and update contact lists, create labels, and coordinate mailings as directed by timekeepers.
• Assist other practice group support members with overflow work and provide backup support as requested.
• Assist other practice groups with special projects upon request.

Benefits

• Three medical insurance plan options.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• Health savings and flexible spending accounts.
• 401(k) savings plan.
• Profit-sharing plans, if eligible.
• Fertility benefits for eligible full-time employees.
• Commuter benefits where applicable.
• Student loan assistance refinancing options.
• Paid time off, with a minimum of 20 days based on role and tenure.
• Paid maternity leave.
• Paid paternity and parental leave, with a minimum of 14 weeks.
• Back-up childcare support.
• 11 firm holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED