Practice Coordinator

Sound Physicians • Clovis, CA

6d • $24 - $35 • Onsite

About The Position

The Practice Coordinator provides daily administrative oversight of a Sound Physicians site practice and works onsite at a hospital alongside the Practice Medical Director, clinicians, and Clinical Performance Nurse. The role maintains a visible presence across the practice team and works with hospital departments, community providers, and specialty physicians. It contributes to improved workflows, communications, standards, and onsite initiatives that support operational, financial, and clinical performance. The position is onsite at the practice within the hospital, with no travel requirements. The posting describes the role as “(Part/Full-Time)” without specifying which schedule applies.

The coordinator supports practice operations, staffing and scheduling, clinician onboarding and credentialing, compliance, patient-care administration, and the relationship with hospital leadership. The role also supports practice communications, meetings, reporting, and client-retention activities.

Sound Physicians is a physician-led medical group founded in 2001 and headquartered in Nashville, Tennessee. Its more than 4,000 clinicians and 1,000 business professionals work across 400+ hospitals in 45 states. The organization describes its mission as building clinical partnerships that support quality, affordable, dignified care.

Requirements

• 1–2 years of administrative support experience; hospital or healthcare experience is preferred.
• 1–2 years of customer-service experience.
• Intermediate proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint.
• Knowledge of relevant state and federal healthcare regulations.
• Knowledge of HR information systems and basic HR knowledge.
• Demonstrated collaborative, customer-focused, learning-oriented, people-oriented, self-starting, and resourceful qualities.

Nice To Haves

• Administrative support experience in a hospital or healthcare environment.

Responsibilities

• Provide general administrative support to the medical practice under the direction of the medical director and practice administrator, if applicable.
• Manage office functions, including meetings, office systems, supplies, and practice events.
• Collaborate with the Medical Director and Practice Management Team to develop and maintain site practice policies and procedures.
• As applicable, facilitate daily patient census and reconciliation and multidisciplinary rounds.
• Facilitate administrative workflows that enable patient care, including home health orders, medical-records requests, and death certificates.
• Coordinate recruiting activities, including onsite interviews with hospital leadership and candidate interviews and site visits, to support a positive candidate experience.
• Complete onboarding and orientation for new clinicians, including locums and ambassadors.
• Keep APP Collaborative Practice Agreements up to date, as applicable.
• Maintain basic knowledge of contracts and clinician employment agreements; provide basic support for program financial performance; and develop and maintain practice orientation checklists and policies.
• Coordinate with the privileging team to ensure licensed providers complete recredentialing, monitor expirables, and obtain hospital privileging and payer enrollment before providing patient care.
• Manage the relationship with the hospital Medical Staff Office and work with the privileging team to troubleshoot barriers to on-time starts.
• Ensure billing and documentation compliance for the practice.
• Ensure clinicians complete mandatory compliance training and any required remediation, respond to queries on time, and participate in compliance activities.
• Participate in Sound medical-group training relevant to the role and responsibilities.
• Support clinicians with annual benefits open enrollment and life-event changes entered in Sound’s HR Information System.
• Provide general support for Sound software applications.
• Establish and maintain practice-team norms at the medical director’s direction; maintain visual or management boards for team communications and recognition; and encourage participation in bedside and colleague-engagement surveys.
• Own clinical scheduling, including creating and optimizing schedules and ensuring shifts are accurately documented for payroll. Promote sustainable staffing without disruption to patient care 120 days in advance for Hospital Medicine or 90 days in advance for Emergency Medicine.
• Review and validate shift and productivity data for monthly payroll processing.
• Ensure permanent clinicians meet annual contractual shift obligations and review clinician sick-pay and PTO requests, as applicable.
• Serve as the general administrative liaison to hospital executives and staff regarding hospital needs.
• Coordinate monthly and quarterly practice-team and hospital-partner meetings and events, including scheduling, agendas, rooms and materials, and meeting minutes.
• Keep client-facing materials current with Sound standards, maintain requested reports and trackers, and ensure the PCP database is accurate.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Health care and dependent care flexible spending accounts
• 401(k) retirement savings plan with company match
• Paid time off accruing from the start date at 15 days per year, in accordance with company policy
• Ten company-paid holidays per year
• Career-growth opportunities
• Flexible and collaborative culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed