Practice Group Coordinator - Dallas

Winstead PC • Dallas, TX

7d

About The Position

The Practice Group Coordinator provides administrative, operational, and project-management support to one or more Practice Groups. The role works closely with Practice Group Leaders (PGLs), attorneys, and firm administrative teams to keep day-to-day operations running smoothly, allowing attorneys to focus on client service and legal strategy. The coordinator supports group business plans, reporting, communications, training, business development, recruiting, and financial and intake-related coordination. The position reports to the assigned Practice Group Leader(s) and coordinates closely with Department Heads, firm administration, marketing, recruiting, and accounting/billing teams.

Requirements

• Bachelor's degree or an equivalent combination of education and relevant experience.
• At least 3 years of administrative, coordinator, or project-management experience; law firm or professional services experience is preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.

Nice To Haves

• Prior experience supporting attorneys, practice groups, or department leadership.
• Familiarity with document management, time and billing, and CRM or experience-management systems.
• Experience managing complex administrative tasks with an in-depth understanding of law firm practice.

Responsibilities

• Serve as a central coordination point for assigned Practice Groups; attend meetings, prepare agendas, follow up on action items, and manage internal communications.
• Support Practice Group Leaders in executing business plans and preparing regular reports.
• Track group deadlines, deliverables, and initiatives, and follow up to ensure completion.
• Help maintain group forms, manuals, templates, and systems, and support related training and communications concerning professional development and marketing.
• Maintain practice group resources, rosters, and internal databases while observing confidentiality and professionalism standards.
• Coordinate logistics for group training, onboarding, and CLE programming.
• Assist with updating and maintaining practice group and individual attorney resumes, experience lists, databases, and budgets.
• Support preparation of pitches, proposals, and marketing materials in coordination with the firm's marketing team.
• Provide administrative support for recruiting and lateral integration activities.
• Coordinate with billing, intake, and collections teams in accordance with firm policies and procedures, including billing and collection, client intake, engagement letter, retainer, conflict, and special billing arrangement procedures.
• Help monitor group workloads, matter status, and reporting in support of the Practice Group Leader.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level