PR and Marketing Coordinator

Lions International•Oak Brook, IL

4d•$27 - $28•Hybrid

About The Position

Lions International is seeking a Coordinator to join their Public Relations team within the Marketing Division. This role is crucial in supporting key programs and processes, requiring a highly organized, detail-oriented, and process-driven individual with a proven ability to manage projects, timelines, and financials. The position involves empowering service through marketing initiatives.

Requirements

High school diploma or equivalent required.
Minimum of 3 years of experience in a program coordination, marketing coordination, executive assistant, or administrative role.
Demonstrated experience managing multiple projects, deadlines, and detailed administrative or financial processes.
Experience working with financial platforms, reports, cloud-based file management, and Office suite required.
Applicants must be authorized to work for any employer in the U.S. Lions International is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

Bachelor's degree (B.S. or B.A.) from a four-year college or university or equivalent combination of education and study in public relations, project management, or coordination preferred.
International professional experience a plus.

Responsibilities

Serve as the operational lead for the Marketing Grant Program throughout its lifecycle, including intake, processing, payment coordination, post-report review, and providing status updates to applicants and team members.
Provide communications support and customer service to Lions members, journalists, and the public with diplomacy and integrity.
Support international convention and sponsorships plenary main-stage events by managing contracts, travel, payments, and logistics for speakers and vendors.
Process and track payments for 32 editions of LION Magazine, ensuring timely payments and accurate reporting for budgets.
Support the marketing team by coordinating calls, managing translation needs, and assisting with presentation development for board of directors meetings.
Provide frontline communication support for the PR team by monitoring the PR inbox and updating projects in Wrike.
Assist the marketing team with operational needs such as contracts, invoices, divisional finance support, and project management.
Provide direct support to the division manager, including board meeting planning, expense reports, scheduling, and marketing coordination.
Order and maintain office supplies for the marketing team and provide other administrative support as needed.