Portfolio Administration Coordinator

Cushman & Wakefield

4d•$20 - $24•Onsite

About The Position

The Portfolio Administration Coordinator reviews documents for leased and owned properties and compiles and maintains critical location data, including financial and contractual obligations, as part of the lease administration process. The role may support one or more accounts or clients. It operates in a professional office environment and involves frequent communication with internal and external partners, clients, landlords, and subtenants.

Requirements

High school diploma or GED.
Ability to understand, interpret, and abstract complex real estate lease terminology.
Working knowledge of financial terms.
Strong proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
Customer service, communication, organizational, analytical, technical, research, detail-orientation, interpersonal, and prioritization skills.

Nice To Haves

Bachelor’s degree in any field; business, finance/real estate, or accounting is ideal.

Responsibilities

Review, abstract, and quality-check documents; update and maintain lease information in technology systems.
Follow document management procedures for leased, owned, and related documents, including storing and retrieving files, scanning documents, and opening and distributing mail.
Review client invoices against lease requirements, collect supporting documentation, and verify calculations.
Audit year-end Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy against lease documents and resolve identified discrepancies with landlords.
Ensure clients’ financial obligations are accurate and monthly rents are processed on time.
Manage the subtenant process, including recording and collecting monthly rent and passing through invoices and year-end reconciliations.
Communicate with internal and external partners; notify clients of critical dates and real estate policies and procedures, and assist with general inquiries.
Request and process certificates of insurance as required by lease documents.
Review estoppels and Subordination Non-Disturbance Agreements (SNDAs) against lease terms.
Respond with good judgment and logic to client and landlord inquiries about leased and owned properties.
Maintain productive landlord and subtenant relationships in accordance with lease and sublease agreements.
Set task priorities and schedules for portfolio objectives, and manage multiple projects and priorities in a fast-paced environment.
Stay current on industry standards and trends.