CONSTRUCTION ADMINISTRATION COORDINATOR

Ci Design, Inc.•Baltimore, MD

About The Position

Ci Design, Inc. (Ci) is seeking a highly organized Construction Administration Coordinator to support project teams during the construction phase. Ci works on diverse projects, including science and technology facilities, mixed-use developments, residential communities, and mission-critical environments, and provides multidisciplinary services in architecture, planning, interiors, procurement, lab and manufacturing planning, experiential graphics, branding, and landscape design. The coordinator is responsible for construction administration documentation, primarily RFIs and submittals. Working with Project Managers, Project Architects, consultants, and contractors, the role ensures these documents are received, logged, routed, tracked, and distributed in a timely manner. The position also supports document transmittals and related coordination, while maintaining organized project records in accordance with company standards.

Requirements

Strong organizational skills and excellent attention to detail.
Ability to manage and track a high volume of documents across multiple projects.
Ability to prioritize tasks, manage deadlines, and consistently follow up on outstanding items.
Strong written and verbal communication skills.
Ability to work effectively with Project Managers, Project Architects, consultants, contractors, and other project stakeholders.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Dependable and proactive, with the ability to work in a fast-paced, deadline-driven environment.

Nice To Haves

Preferred minimum of 2+ years of experience.
Experience in an architecture, engineering, construction, or similar professional environment.
Familiarity with construction administration processes and terminology, including RFIs, submittals, shop drawings, and construction documentation.
Experience with Newforma preferred; training will be provided to candidates without Newforma experience.

Responsibilities

Receive, log, track, and distribute RFIs and submittals throughout the construction administration process.
Route RFIs and submittals to appropriate internal team members and consultants for review.
Maintain accurate and up-to-date RFI and submittal logs.
Monitor outstanding items and due dates, and follow up with project teams and consultants to support timely responses.
Distribute completed RFI responses and reviewed submittals to contractors and appropriate project stakeholders.
Maintain organized electronic records of RFIs, submittals, responses, and related construction correspondence.
Use Newforma and Procore to manage construction administration documentation and project communication.
Assist project teams with document transmittals and other construction administration coordination as needed.
Ensure project documentation is filed and maintained in accordance with company standards.
Communicate with internal project teams, consultants, and contractors about the status of RFIs, submittals, and other documentation.